Application Guide

How to Apply for Senior Project Manager, Events

at FAR AI

🏢 About FAR AI

FAR AI is a unique nonprofit that bridges the gap between academic research and industry commercialization, focusing on ensuring AI systems are trustworthy and beneficial to society. Working here means contributing to high-impact AI safety projects with a lean, mission-driven team that values autonomy and innovation.

About This Role

As Senior Project Manager for Events, you will orchestrate a portfolio of 12+ events annually, from small workshops to large conferences, ensuring seamless logistics and stakeholder alignment. This role is impactful because it directly supports the dissemination of critical AI safety research and fosters collaboration across the global AI community.

💡 A Day in the Life

Start your day by checking Slack and Notion for updates from your 3-4 concurrent event projects. You'll attend a quick stand-up with junior PMs to unblock them, then dive into vendor negotiations for an upcoming workshop. Afternoon is spent reviewing budgets and coordinating with speakers, ending with a retrospective planning session for a recent event.

🚀 Application Tools

Generate Cover Letter

AI-powered, tailored for FAR AI

Interview Prep

Practice questions for this role

🎯 Who FAR AI Is Looking For

  • Proven experience managing 10+ complex events or projects concurrently, with a track record of delivering on time and within budget.
  • Exceptional stakeholder management skills, able to align diverse groups (researchers, vendors, sponsors) with competing priorities.
  • Comfortable working remotely with asynchronous communication, using tools like Notion, Slack, and Airtable for project tracking.
  • Experience mentoring junior PMs, with a patient and structured approach to building their skills and autonomy.

📝 Tips for Applying to FAR AI

1

Tailor your resume to highlight event-related metrics: number of events, attendees, budget size, and any cost savings or efficiency improvements.

2

In your cover letter, explicitly connect your experience to FAR AI's mission of trustworthy AI—mention any AI or tech event background.

3

Demonstrate remote collaboration skills by referencing specific tools (e.g., Asana, Trello) and how you kept distributed teams aligned.

4

Prepare a one-page summary of a complex event you managed, including challenges, stakeholder map, and budget breakdown.

5

Reach out to current or former FAR AI employees on LinkedIn to learn about their event management culture and pain points.

✉️ What to Emphasize in Your Cover Letter

["Your passion for AI safety and how event management can advance FAR AI's mission.", 'Specific examples of managing multiple concurrent events with complex logistics and stakeholder alignment.', 'Your approach to mentoring junior PMs and fostering their growth.', 'How you prioritize and make real-time decisions under pressure, especially in a remote setting.']

Generate Cover Letter →

🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read FAR AI's recent research publications and blog posts to understand their focus areas (e.g., AI alignment, robustness).
  • → Review their past events (e.g., workshops, conferences) listed on their website or social media to gauge scale and style.
  • → Familiarize yourself with the AI safety ecosystem, including key organizations like MIRI, OpenAI, and Anthropic, as FAR AI collaborates with them.
  • → Check out their team page to understand the backgrounds of current PMs and the company culture.
Visit FAR AI's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through how you would plan a 3-day international conference from scratch, including venue, speakers, and budget.
2 Describe a time you had to resolve a conflict between two key stakeholders with opposing priorities.
3 How do you manage task dependencies and resource allocation across multiple concurrent events?
4 What metrics do you use to measure event success, and how do you ensure continuous improvement?
5 Given FAR AI's remote culture, how do you keep a project team motivated and accountable without daily check-ins?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Sending a generic application without mentioning AI safety or FAR AI's specific mission.
  • Overemphasizing creative event design (e.g., themes, decorations) when the role focuses on logistics and stakeholder management.
  • Failing to demonstrate remote work experience or comfort with asynchronous communication tools.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to FAR AI!

← Back to Job Listing Apply Now →