How to apply for Recruiting Coordinator

About FAR.AI

FAR.AI is an AI safety research nonprofit that works on risks from advanced AI systems. It is a small, growing organization, so hiring and onboarding processes directly affect how quickly research and operations scale.

About the role

This recruiting coordinator role owns end-to-end hiring coordination: job postings, Ashby setup and automation, interview scheduling, work trial logistics, onsite visits, and work trial contracting. You also run new hire onboarding operations such as meeting scheduling, equipment procurement, info sheets, Slack channel setup, and coordination with hiring managers. The work is operational and detail-heavy, and it directly affects candidate experience and how fast the nonprofit can bring people in.

A typical day

A typical day might include updating Ashby job postings, scheduling interviews across time zones, and coordinating work trial contracts with candidates and internal stakeholders. You may also handle onsite visit logistics, procure equipment for a new hire, set up Slack channels, and update onboarding templates or process documentation. Ask the hiring manager how they split time between recruiting coordination and onboarding operations.

Who FAR.AI is looking for

• 1-3 years of recruiting or people operations experience, with hands-on Ashby use for job postings, pipeline setup, and automation.
• Strong calendar management across multiple time zones, including scheduling interviews, work trials, and onsite visits without conflicts.
• Exceptional attention to detail in contracts, templates, onboarding checklists, and process documentation.
• Able to manage multiple workstreams independently, from job postings and interview scheduling to equipment procurement and Slack setup.
• Comfortable coordinating across internal stakeholders (hiring managers, researchers) and external parties (candidates, vendors, contract contacts).

Tips for this application

• In your resume or application, name Ashby explicitly and describe what you set up or automated in it, such as job postings, pipelines, or scheduling workflows.
• Give one concrete example of scheduling across time zones, including how you handled a conflict or last-minute change.
• Describe a work trial or contract coordination process you managed, including who you coordinated with and what you tracked.
• Show onboarding operations experience by listing specific tasks you owned, such as equipment procurement, meeting scheduling, Slack channel creation, or info sheet creation.
• Mention any process documentation or template improvements you made, since the role includes maintaining recruiting and onboarding toolkits.

What to cover in your cover letter

Explain your Ashby proficiency and what you built in it. Describe your experience managing calendars across time zones and how you keep scheduling accurate. Detail your work trial or contracting coordination experience, including internal and external stakeholders. Give an example of onboarding operations you ran, such as equipment procurement, meeting scheduling, Slack setup, or info sheets.

Research before applying

• Read FAR.AI's published research and public materials to understand what AI safety risks they focus on.
• Check FAR.AI's careers page and any public hiring posts to see how they describe their hiring process and values.
• Look up Ashby's features for scheduling, automation, and candidate pipelines so you can speak to specific workflows.
• Find any public information about FAR.AI's team size and growth stage to understand the scale of recruiting and onboarding operations.

Likely interview topics

Based on the job description, expect questions about:

• How you use Ashby for job postings, automation, and pipeline management.
• Your approach to scheduling interviews and work trials across multiple time zones, including handling reschedules.
• How you coordinate work trial contracts with internal teams and external parties.
• How you run onboarding operations: meeting scheduling, equipment procurement, info sheets, and Slack channel setup.
• How you maintain and improve recruiting and onboarding templates, toolkits, and process documentation.

Common mistakes to avoid

• Listing recruiting experience without naming Ashby or describing specific Ashby workflows.
• Giving generic scheduling examples that do not mention time zones, conflicts, or rescheduling.
• Describing onboarding as a general responsibility without naming concrete tasks like equipment procurement, Slack setup, or info sheets.
• Applying without reading about FAR.AI's AI safety research focus or how a nonprofit hiring process may differ from a corporate one.