How to apply for Generalist, Workshops

Kairos

About Kairos

Kairos is a nonprofit AI safety fieldbuilding organization focused on mitigating risks from advanced AI by addressing talent gaps. They are unique in their hands-on approach, organizing workshops and events to connect and train individuals in the AI safety space. Working here means contributing directly to a mission-driven cause with a collaborative and dynamic team.

About the role

As the Generalist for Workshops, you will be the operational backbone of Kairos's workshop programs, managing everything from outreach and logistics to admissions and on-the-ground execution. This role is impactful because it directly enables the organization to deliver high-quality educational events that foster AI safety talent. You'll have the opportunity to build scalable systems and travel to events, making a tangible difference in the field.

A typical day

A typical day might involve checking and updating Notion databases for upcoming workshops, sending outreach emails to potential participants, and coordinating with venues or speakers. You might spend time building automations in Airtable to streamline admissions, and later jump on a video call with the team to discuss logistics. On travel days, you'd be on-site, ensuring everything runs smoothly and troubleshooting any issues.

Who Kairos is looking for

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Tips for this application

Highlight specific examples of how you've used Notion, Airtable, or other tools to streamline event operations or similar processes.
Showcase your ability to manage end-to-end event logistics, such as planning, outreach, and on-site coordination, with measurable outcomes.
Demonstrate your understanding of the AI safety landscape and why you're motivated to support Kairos's mission.
Tailor your resume to emphasize operational skills, scalability, and adaptability, rather than generic project management.
In your cover letter, mention your willingness to travel and your experience working in fast-paced, remote team environments.

What to cover in your cover letter

1. Emphasize your operational expertise and how you've built systems that improved efficiency. 2. Show your passion for AI safety and why you want to contribute to Kairos's mission. 3. Provide concrete examples of event coordination, admissions, or similar roles where you managed logistics. 4. Highlight your ability to work independently and collaboratively in a remote setting, with a willingness to travel.

Draft a cover letter

Research before applying

Explore Kairos's website and blog to understand their recent workshops, events, and impact in AI safety.
Look into the broader AI safety field and key organizations (like MIRI, OpenAI, etc.) to grasp context.
Read about the specific workshops Kairos offers (e.g., AI Safety Fundamentals) and their target audience.
Check if any Kairos team members have public profiles or talks to understand the company culture and values.

Kairos website

Likely interview topics

Based on the job description, expect questions about:

How would you approach building a scalable system for managing workshop admissions using Airtable?
Describe a time when you had to handle a logistical crisis during an event. How did you resolve it?
What experience do you have with outreach and participant coordination for workshops or conferences?
How do you prioritize tasks when managing multiple workshops simultaneously?
What do you know about Kairos's mission and how does this role align with your career goals?

Practise interview questions

Common mistakes to avoid

Don't apply with a generic resume that doesn't highlight operational or event management experience.
Avoid showing lack of interest in AI safety; even if you're not an expert, express a willingness to learn.
Don't underestimate the travel requirement; make it clear you're comfortable with frequent trips and on-site work.

Application timing

We do not have a confirmed application deadline for this listing. Check the original posting before preparing your application.