Application Guide
How to Apply for Generalist, Workshops
at Kairos
🏢 About Kairos
Kairos is a nonprofit AI safety fieldbuilding organization focused on mitigating risks from advanced AI by addressing talent gaps. They are unique in their hands-on approach, organizing workshops and events to connect and train individuals in the AI safety space. Working here means contributing directly to a mission-driven cause with a collaborative and dynamic team.
About This Role
As the Generalist for Workshops, you will be the operational backbone of Kairos's workshop programs, managing everything from outreach and logistics to admissions and on-the-ground execution. This role is impactful because it directly enables the organization to deliver high-quality educational events that foster AI safety talent. You'll have the opportunity to build scalable systems and travel to events, making a tangible difference in the field.
💡 A Day in the Life
A typical day might involve checking and updating Notion databases for upcoming workshops, sending outreach emails to potential participants, and coordinating with venues or speakers. You might spend time building automations in Airtable to streamline admissions, and later jump on a video call with the team to discuss logistics. On travel days, you'd be on-site, ensuring everything runs smoothly and troubleshooting any issues.
🚀 Application Tools
🎯 Who Kairos Is Looking For
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📝 Tips for Applying to Kairos
Highlight specific examples of how you've used Notion, Airtable, or other tools to streamline event operations or similar processes.
Showcase your ability to manage end-to-end event logistics, such as planning, outreach, and on-site coordination, with measurable outcomes.
Demonstrate your understanding of the AI safety landscape and why you're motivated to support Kairos's mission.
Tailor your resume to emphasize operational skills, scalability, and adaptability, rather than generic project management.
In your cover letter, mention your willingness to travel and your experience working in fast-paced, remote team environments.
✉️ What to Emphasize in Your Cover Letter
1. Emphasize your operational expertise and how you've built systems that improved efficiency. 2. Show your passion for AI safety and why you want to contribute to Kairos's mission. 3. Provide concrete examples of event coordination, admissions, or similar roles where you managed logistics. 4. Highlight your ability to work independently and collaboratively in a remote setting, with a willingness to travel.
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Explore Kairos's website and blog to understand their recent workshops, events, and impact in AI safety.
- → Look into the broader AI safety field and key organizations (like MIRI, OpenAI, etc.) to grasp context.
- → Read about the specific workshops Kairos offers (e.g., AI Safety Fundamentals) and their target audience.
- → Check if any Kairos team members have public profiles or talks to understand the company culture and values.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Don't apply with a generic resume that doesn't highlight operational or event management experience.
- Avoid showing lack of interest in AI safety; even if you're not an expert, express a willingness to learn.
- Don't underestimate the travel requirement; make it clear you're comfortable with frequent trips and on-site work.
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!