How to apply for Executive Assistant

About Brookfield Global Asset Management Limited

Brookfield Global Asset Management Limited is a leader in global renewable power and infrastructure investing, specifically focused on climate resilience and sustainability. The company stands out for its unique culture that values entrepreneurial, collaborative, and disciplined leadership, offering team members challenging work assignments and exposure to diverse businesses worldwide.

About the role

This Executive Assistant role involves managing complex calendars across global time zones, creating and formatting PowerPoint presentations for marketing materials, and handling detailed Excel reports and travel itineraries for executives. The position is impactful because it directly supports leadership at a firm driving climate resilience investments, requiring precision in documentation and coordination that enables strategic decision-making.

A typical day

A typical day involves coordinating meetings across New York, London, and Singapore time zones in Outlook, formatting PowerPoint slides with investment data charts for an upcoming presentation, updating detailed Excel reports on executive activities, and arranging complex international travel itineraries while balancing urgent requests from multiple executives. The role requires constant attention to detail and adaptability to shifting priorities in a global sustainability-focused organization.

Who Brookfield Global Asset Management Limited is looking for

• Has extensive experience with Outlook calendar management for global executives, including coordinating meetings across multiple time zones
• Demonstrates advanced technical skills in PowerPoint (creating charts/graphs), Excel (detailed reports), and Word with meticulous attention to formatting and proofing
• Possesses strong organizational skills to balance conflicting priorities and manage complex travel arrangements with updated travel profiles
• Aligns with Brookfield's leadership attributes: entrepreneurial in problem-solving, collaborative in working with global teams, and disciplined in maintaining accuracy

Tips for this application

• Highlight specific experience managing calendars for executives in different time zones, quantifying the number of time zones or regions you've coordinated
• Include concrete examples of PowerPoint presentations you've created for marketing or executive materials, mentioning specific chart/graph formatting you've implemented
• Demonstrate your understanding of Brookfield's focus on renewable power and infrastructure by connecting your administrative support experience to sustainability contexts
• Showcase your ability to handle conflicting priorities by describing a situation where you managed multiple urgent executive requests simultaneously
• Tailor your resume to emphasize the 'Attributes of a Brookfield Leader' - use keywords like entrepreneurial, collaborative, and disciplined in your experience descriptions

What to cover in your cover letter

['Your experience with global calendar coordination and time zone management for executives', 'Specific examples of creating and formatting complex PowerPoint presentations with charts/graphs for executive or marketing use', "How your values align with Brookfield's leadership attributes (entrepreneurial, collaborative, disciplined)", "Your understanding of Brookfield's mission in renewable power and infrastructure investing"]

Research before applying

• Brookfield's specific renewable power and infrastructure projects (check their recent investments in climate resilience)
• The company's 'Attributes of a Brookfield Leader' and how they manifest in their corporate culture
• Brookfield Global Asset Management's position in the sustainable investing landscape versus competitors
• Recent news about Brookfield's New York operations at Brookfield Place (225 Liberty Street)

Likely interview topics

Based on the job description, expect questions about:

• Describe your process for coordinating a complex meeting involving executives in 3+ different time zones
• Walk through how you would create and format a PowerPoint presentation for marketing materials, including chart incorporation
• How do you prioritize conflicting requests from multiple executives when scheduling is tight?
• What experience do you have maintaining detailed travel profiles and creating complex itineraries?
• How do your personal values align with Brookfield's focus on climate resilience and sustainability?

Common mistakes to avoid

• Submitting generic application materials that don't specifically address global calendar management or advanced PowerPoint/Excel skills
• Failing to demonstrate understanding of Brookfield's sustainability focus and how administrative support enables their mission
• Not providing concrete examples of handling conflicting priorities or complex executive support scenarios