Executive Assistant

Location

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

• Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones.
• Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
• Attention to formatting and a critical eye are required to review formatting, proofing, etc.
• Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills.
• Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents.
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives
• Proactively bring together appropriate people and resources to support the executives in addressing issues
• Work effectively without constant and direct supervision or guidance
• Promptly respond to requests with accuracy and a courteous demeanor
• Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
• Provide administrative support to other groups when time warrants, during absences, holidays etc.

Candidate Profile:

• (5+) years’ experience supporting at the executive level
• Demonstrated ability to handle confidential information appropriately
• Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
• Experienced with Concur and expense management
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player
• Overtime as needed
• Bachelor’s degree or equivalent work experience
   

Salary Range: $85,000 - $115,000

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Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

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