Executive Assistant

BrightFocus Foundation seeks a seasoned Executive Assistant to support the Senior Vice President (SVP) of a dynamic, collegial team at a leading nonprofit focused on finding cures for diseases of aging. This position may work remote or onsite in Clarksburg, MD. Position Summary The Executive Assistant to the SVP, Strategic Partnerships (SP) will provide high quality, executive-level support for a range of administrative duties, including but not limited to calendar management for SVP and team meetings, travel coordination, internal/external communications, and note-taking during meetings. They will support a team that produces public-facing informative programs, including new initiatives: Zoom In on Dementia & Alzheimer's : Conversations with world-class expert scientists about groundbreaking research, innovative treatments, and practical advice for managing Alzheimer’s disease and other types of dementia. Let’s Talk Alzheimer’s Podcast : Podcast that helps listeners understand Alzheimer’s disease and other dementias through real-life experiences and trusted scientific insight. Glaucoma Chats and Macular Chats : Two series of free audio conversations with glaucoma and macular specialists and other eye care professionals discussing the latest advancements in research, treatment options, and day-to-day management strategies. The Executive Assistant will use independent judgement to plan, prioritize, and organize work within defined parameters and must have excellent interpersonal skills, be reliable, well organized, and capable of interacting with utmost professionalism with internal and external constituents at all levels in a fast-paced environment. DUTIES, RESPONSIBILITIES AND FUNCTIONS: Manage the SVP’s calendar, scheduling internal and external meetings for SVP and SP team members as needed. Coordinate travel arrangements (transportation and hotel), prepare travel itineraries, enter travel info into calendars including the Foundation’s Master Calendar. Track travel expenses, maintain receipts, and reconcile monthly expense reports for the SVP. Respond quickly, positively, and attentively all to email and telephone communications. Assist with team’s database by entering, organizing, and tracking existing and new contacts. Assist with the preparation of written correspondence (i.e. proposals, presentations, etc.) as appropriate. Perform additional duties as assigned by the SVP, including light budget management, sitting in on and taking notes at meeting as required. REQUISITE SKILLS/CHARACTERISTICS: Excellent communication skills, both verbal and written, with exceptional phone and email etiquette. Positive, flexible, mature person with a can-do attitude and good sense of humor. Strong attention to detail, accuracy, and thoroughness. Strong organizational, time management and prioritization skills. Significant calendar management, meeting scheduling, and travel coordination skills. Computer and database proficiency: Microsoft Suite (Word, Outlook, Excel, and PowerPoint). Comfortable with executive-level interactions and working at a fast pace. Ability to complete remote work efficiently and effectively, with daytime flexibility. EDUCATION & POSITION REQUIREMENTS: Minimum 5-10 years prior experience as a high-level executive assistant or support at the executive level. Familiarity with nonprofit environment and governance preferred. Experience or interest in healthcare, medical research, or aging preferred. Bachelor’s degree from an accredited college. Ability to work from home with high-speed internet and a designated distraction-free workspace. ABOUT BRIGHTFOCUS FOUNDATION: Since its founding more than 50 years ago, nonprofit BrightFocus Foundation has invested in global research that has led to improved diagnostic tools, life-enhancing treatments, and novel breakthroughs to defeat Alzheimer’s disease, macular degeneration, and glaucoma. BrightFocus also provides vital information to the public, bringing trusted resources to millions of people each year. The Foundation is currently supporting a $53 million global portfolio of 182 projects across 17 countries, with more than $330 million invested in research grants to date. To learn more about BrightFocus, visit www.brightfocus.org .