How to apply for Associate

About Quorum

Quorum is an AI safety organization that runs events to coordinate senior leaders in the AI safety field. Working here means your logistics and systems work directly supports coordination among people shaping AI safety. The role is remote and full-time.

About the role

As an Associate, you support delivery of AI safety events through onsite logistics, production coordination, attendee management, and systems administration. You manage day-of operations, source vendors, track budgets and inventory, maintain the attendee database, and build Airtable forms and automations. This role is the operational backbone that lets senior AI safety leaders meet and coordinate effectively.

A typical day

A typical day might involve updating the attendee database in Airtable, corresponding with applicants about travel and accommodation, and sourcing vendors or planning materials for an upcoming workshop. Closer to an event, you would prepare rooms, coordinate volunteers, and handle day-of communications to keep execution smooth. Ask the hiring team how they split time between remote systems work and onsite event days.

Who Quorum is looking for

• Strong organizational skills across multiple concurrent projects, with the ability to prepare rooms, coordinate volunteers, and handle day-of communications without dropping details.
• Comfortable with data systems, specifically Airtable: building forms, automations, and maintaining an attendee database.
• Experience or clear aptitude for event production and logistics: sourcing vendors, planning venues and materials, tracking inventory and budget.
• Familiarity with AI safety context or a demonstrated willingness to learn it, plus experience screening applications and managing attendee correspondence and travel.

Tips for this application

• In your application, describe a specific event you supported end-to-end: what you prepared, how you coordinated volunteers, and how you handled a day-of problem.
• Show concrete Airtable work. Name the forms, automations, or databases you built and what they replaced or improved.
• Explain how you track budgets and inventory for events. Give numbers if you can, such as event size or budget range.
• Address AI safety directly. State what you have read or listened to about AI safety and why event coordination for this field interests you.
• Describe how you document processes for team continuity. Give an example of a process you wrote down so others could run it without you.

What to cover in your cover letter

Focus on your hands-on event logistics experience, including onsite operations and volunteer coordination. Detail your Airtable skills: forms, automations, and database maintenance. Explain your approach to attendee management, from screening applications to coordinating travel and accommodation. Show that you understand Quorum's purpose: coordinating senior leaders in AI safety through events, and that you can support that work reliably.

Research before applying

• Read Quorum's website and any public materials about the events they run and who attends.
• Look up recent AI safety events and coordination efforts to understand the field Quorum operates in.
• Review Airtable's documentation on forms and automations so you can speak to specific features in an interview.
• Check Quorum's public posts or profiles to learn how they describe their work and any event formats they use.

Likely interview topics

Based on the job description, expect questions about:

• Walk through an event you ran onsite. How did you prepare rooms, coordinate volunteers, and handle communications during the day?
• Describe an Airtable base you built or maintained. What forms and automations did you create, and what problem did they solve?
• How do you screen event applications and manage attendee correspondence, including travel and accommodation?
• How do you source vendors and track inventory and budget across multiple events?
• What do you know about AI safety, and how would you learn the context needed to support Quorum's events?

Common mistakes to avoid

• Applying without mentioning Airtable or any database and automation experience, since the role requires it.
• Describing event experience only in general terms, without specifics on onsite logistics, vendors, budgets, or volunteer coordination.
• Ignoring the AI safety context entirely, which suggests you have not considered what Quorum does or why the events matter.