How to apply for Request for Proposals: Employer of Record Services

About Amna

Amna is a UK-registered charity that supports refugee and displaced communities through community-led, trauma and identity-informed approaches. It employs 10 international staff through an Employer of Record arrangement across Greece, Lebanon, the United Arab Emirates, France, Jordan and Spain. This role is a contract opportunity to provide Employer of Record services for Amna's international staff, starting 1 January 2027, with proposals due 23 October 2026.

About the role

This is a request for proposals for Employer of Record services covering 10 international staff in six countries. The selected provider will handle compliant employment, payroll, benefits administration, HR support, immigration assistance, local employment-law compliance, data protection, secure technology and reporting, and transition from Amna's existing provider. The contract start date is 1 January 2027, and the proposal deadline is 23 October 2026 at 12:00 UK time.

A typical day

A typical day might involve managing multi-country payroll, addressing local employment law compliance questions, supporting immigration cases, and ensuring data protection and security across jurisdictions. You would also coordinate with Amna's team on HR support and reporting, and work on transition activities from the existing provider.

Who Amna is looking for

• Proven experience delivering Employer of Record services across Europe, the Middle East and Africa, with genuine and appropriately licensed local employment capability.
• Demonstrated ability to operate in high-risk or conflict-affected contexts and to support charity or NGO clients.
• Strong multi-country payroll accuracy, transparent and fully itemised pricing with no hidden fees, and robust data protection, information security and confidentiality arrangements.
• Capacity to expand into Asia, Latin America and additional regions, and experience managing smooth transitions from an existing Employer of Record provider.

Tips for this application

• Reference the RFP number RFP-UKOPS26062-EOR and the contract start date of 1 January 2027 in your proposal.
• Submit your proposal by the deadline: 23 October 2026 at 12:00 UK time.
• Provide fully itemised pricing with no hidden fees, as Amna explicitly requests transparent pricing.
• Show evidence of licensed local employment capability in Greece, Lebanon, the United Arab Emirates, France, Jordan and Spain.
• Describe your data protection, information security and confidentiality arrangements in detail.
• Explain your plan for a smooth transition from Amna's existing Employer of Record provider.

What to cover in your cover letter

In your cover letter, focus on your experience with Employer of Record services in the specified countries, your ability to operate in high-risk or conflict-affected contexts, your approach to transparent and itemised pricing, and your data protection and security measures. Mention your capacity to expand into Asia and Latin America. Address the transition from the existing provider.

Research before applying

• Research Amna Refugee Healing Network CIO, including its community-led, trauma and identity-informed approaches.
• Review the countries where Amna employs staff: Greece, Lebanon, United Arab Emirates, France, Jordan and Spain.
• Understand the regulatory and employment law requirements for Employer of Record services in those countries.
• Look into the specific challenges of providing Employer of Record services in high-risk or conflict-affected contexts.

Likely interview topics

Based on the job description, expect questions about:

• How would you ensure compliance with local employment law in Greece, Lebanon, the United Arab Emirates, France, Jordan and Spain?
• What is your approach to multi-country payroll accuracy and benefits administration for a small international charity team?
• How do you handle immigration assistance and HR support for staff in high-risk or conflict-affected contexts?
• What data protection, information security and confidentiality arrangements do you have in place?
• How would you manage the transition from Amna's existing Employer of Record provider with minimal disruption?

Common mistakes to avoid

• Submitting a generic proposal that does not address the specific countries and requirements listed in the RFP.
• Failing to provide fully itemised pricing or including hidden fees.
• Missing the proposal deadline of 23 October 2026 at 12:00 UK time or not referencing the RFP number.