Application Guide
How to Apply for Recruiter or Senior Recruiter
at Epoch AI
🏢 About Epoch AI
Epoch AI is a research institute focused on investigating and forecasting the future development of advanced AI, producing influential analyses that inform policy and industry. Working here means contributing to a mission-driven team at the forefront of AI forecasting, where your recruiting efforts directly enable cutting-edge research. The remote-first culture offers flexibility and autonomy, ideal for self-starters who thrive in fast-paced, intellectually stimulating environments.
About This Role
As a Recruiter or Senior Recruiter at Epoch AI, you will own end-to-end hiring pipelines across research, engineering, and operations teams, from scoping roles with hiring managers to coordinating interviews and work trials. You'll project-manage 5–10 simultaneous hiring rounds, designing skills assessments and screening filters while ensuring warm, transparent candidate communication. This role is pivotal in scaling a lean team, directly impacting Epoch's ability to advance its AI research mission.
💡 A Day in the Life
A typical day might involve scoping a new research role with a hiring manager, sourcing candidates on LinkedIn, screening applications, and scheduling interviews for multiple open positions. You'll also design a skills assessment for an engineering role, communicate with candidates about next steps, and update the ATS to ensure pipelines are moving smoothly. Throughout, you'll balance urgency with a warm, transparent approach to candidate experience.
🚀 Application Tools
🎯 Who Epoch AI Is Looking For
- 1–2+ years of recruiting experience at small/early-stage organizations (or 3+ years for Senior Recruiter), with a proven track record of managing multiple hiring rounds simultaneously.
- Familiarity with applicant tracking systems and the AI research landscape, enabling you to effectively source and assess technical candidates.
- Strong prioritization and high agency—able to work independently in a remote setting, take initiative, and adapt to shifting priorities.
- Excellent interpersonal skills, with the ability to communicate warmly and transparently with candidates and hiring managers, ensuring a positive experience.
📝 Tips for Applying to Epoch AI
Tailor your resume to highlight recruiting experience in early-stage or research-focused environments, specifically mentioning the number of simultaneous hiring rounds you've managed.
In your cover letter, explicitly reference Epoch AI's mission and recent research publications to demonstrate genuine interest in AI forecasting.
Provide concrete examples of how you've designed skills assessments or screening filters, especially for technical roles, to showcase your ability to evaluate candidates effectively.
Emphasize your familiarity with applicant tracking systems (e.g., Greenhouse, Lever) and any experience recruiting for AI/ML roles, as this is a key requirement.
Showcase your ability to work remotely with high agency—mention specific instances where you independently drove hiring processes from sourcing to offer.
✉️ What to Emphasize in Your Cover Letter
Your cover letter should emphasize: 1) Your experience managing 5–10 simultaneous hiring rounds at an early-stage organization, highlighting your project management and prioritization skills. 2) Your understanding of the AI research landscape and how you've successfully recruited for technical roles. 3) Your approach to warm, transparent candidate communication and how you've improved candidate experience in previous roles. 4) Your alignment with Epoch AI's mission and why you're excited to support their research through strategic hiring.
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Review Epoch AI's website and recent publications to understand their research focus areas, such as AI forecasting and policy implications.
- → Explore the backgrounds of current team members and hiring managers to tailor your outreach and understand the types of roles you'll be recruiting for.
- → Research common recruiting metrics and best practices for early-stage startups, as Epoch AI likely values efficiency and data-driven decision-making.
- → Familiarize yourself with popular applicant tracking systems (e.g., Greenhouse, Lever) and sourcing tools (e.g., LinkedIn Recruiter, GitHub) to speak fluently about your experience.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Avoid generic applications that don't mention Epoch AI's mission or the specific challenges of recruiting in an AI research environment.
- Don't overstate your experience with AI research recruiting if you lack it—be honest and emphasize your ability to learn quickly and adapt.
- Avoid focusing solely on process without demonstrating high agency; Epoch AI values self-starters who can drive hiring independently.
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!