How to apply for Project Assistant

About Council of Superior Court Clerks of Georgia

The Council of Superior Court Clerks of Georgia is a statutory body that supports all 159 superior court clerks across the state, ensuring the integrity of court records and jury systems. Working here means directly contributing to the efficient administration of justice in Georgia, with a unique behind-the-scenes look at how statewide judicial processes—like the master jury list—are maintained. As a small, legislative-mandated organization, it offers the chance to work closely with the Executive Director and make a tangible impact on a critical government function.

About the role

As a Project Assistant, you will be the right hand to the Executive Director, handling a mix of technical, administrative, and documentation tasks that keep the Council running. Your primary focus will be learning and eventually supporting the annual compilation of the statewide master jury list, a complex process that occurs each May–July. You’ll also maintain the reference manual, manage the GAClerks.org website, and organize jury data in AWS, ensuring that clerks across Georgia have reliable access to the tools and information they need.

A typical day

A typical day might start with checking GAClerks.org for any urgent password reset requests or SSL issues, then moving on to organizing jury data files in AWS, ensuring they are properly cross-referenced by county and year. Later, you might update the Reference Manual with edits from the Manual Committee, or during May–July, assist the Executive Director with steps in compiling the master jury list. You’ll communicate primarily via email and video calls, working independently but with clear direction from the Executive Director.

Who Council of Superior Court Clerks of Georgia is looking for

• Technically savvy with hands-on experience in AWS (S3, backup/restore, bucket management) and basic web administration (password resets, SSL updates, CMS posting).
• Detail-oriented and process-driven, able to follow multi-step documentation and cross-reference data by county and year without errors.
• Comfortable working independently in a remote, 1099 contractor capacity, with strong written communication skills for updating manuals and posting announcements.
• A quick learner who can absorb complex legislative and jury compilation procedures, and who enjoys maintaining order in large datasets.

Tips for this application

• Highlight any experience with AWS or cloud storage in your resume—specifically mention S3 buckets, backup/restore, and file organization, as these are core to the jury data management duties.
• Demonstrate familiarity with Georgia’s judicial system or court clerk operations, even if only through research; show you understand the context of the master jury list and why it matters.
• Emphasize your ability to create and maintain technical documentation, as updating the Reference Manual and adding to project documentation is a key responsibility.
• Mention any experience with website maintenance (e.g., WordPress, SSL certificates, password resets) and content posting, since GAClerks.org is a public-facing site for clerks.
• Since this is a 1099 contract role, address your ability to work independently, manage your own schedule, and handle monthly invoicing or payment expectations in your cover letter.

What to cover in your cover letter

In your cover letter, focus on: (1) your technical skills in AWS and web administration, with concrete examples of managing data or websites; (2) your attention to detail and experience with tedious, high-stakes data organization; (3) your ability to learn complex processes quickly and document them clearly; and (4) your interest in supporting Georgia’s court system and working in a small, mission-driven team.

Research before applying

• Visit GAClerks.org to understand the website’s structure, news section, and the type of information posted for court clerks.
• Research the Georgia Council of Superior Court Clerks’ legislative mandate and the process of compiling the statewide master jury list—look for public documents or news articles explaining its importance.
• Learn about the role of superior court clerks in Georgia and the counties they serve, to better understand the audience you’ll be supporting.
• Familiarize yourself with AWS S3 best practices for backup and redundancy, as well as basic SSL certificate management, to speak confidently about these topics.

Likely interview topics

Based on the job description, expect questions about:

• Walk us through your experience with AWS S3, including how you’ve managed backups, restored data, and organized files for cross-referencing.
• Describe a time you had to learn a complex, multi-step process from scratch. How did you ensure you didn’t miss any steps, and how did you document it?
• How would you handle updating a public website’s SSL certificate and ensuring it stays current, while also posting news announcements?
• This role involves compiling a statewide master jury list with strict deadlines (May–July). How do you prioritize and manage your time during peak periods?
• Give an example of a tedious data organization task you’ve completed. What tools or methods did you use to stay accurate and efficient?

Common mistakes to avoid

• Avoid generic cover letters that don’t mention AWS, jury lists, or GAClerks.org—this role requires specific technical and contextual knowledge.
• Don’t downplay the tedious nature of data organization; instead, show that you thrive on accuracy and have systems to maintain focus.
• Don’t ignore the 1099 contractor aspect—if you’re not comfortable with self-employment, tax obligations, and monthly invoicing, this role may not be a fit.