Application Guide

How to Apply for Programme Associate

at Talos Network

🏢 About Talos Network

Talos Network is a talent development organisation focused on reducing risks from advanced AI by transitioning talented individuals into European AI policy careers. It runs AI governance training programmes and biannual summits in Brussels, making it a key player in building Europe's AI policy talent pipeline. Working here means directly contributing to the future of AI governance in Europe while supporting early-career professionals.

About This Role

As a Programme Associate, you will be the operational backbone of Talos's training programmes and summits. You'll manage logistics for the biannual Brussels Summit, vet fellowship applicants, coordinate workshops and speakers, and maintain fellow records in CRM systems. This role is impactful because you ensure that Talos's programmes run smoothly, enabling fellows to become effective AI policy professionals.

💡 A Day in the Life

A typical day might involve reviewing fellowship applications in Notion, coordinating with a Brussels venue for the upcoming summit, and updating fellow records in Folk. You might also assist in preparing training materials or liaising with speakers for an upcoming workshop. The role is remote, so you'll collaborate with the team via video calls and manage your tasks independently.

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Interview Prep

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🎯 Who Talos Network Is Looking For

  • Experience with CRM systems such as Folk, Notion, or Airtable to manage applicant and fellow data.
  • Proven ability to organise complex events, including venue booking, travel arrangements, accommodation, and budget tracking.
  • Foundational knowledge of AI policy and enthusiasm for supporting early-career talent in European AI governance.
  • Strong logistical and coordination skills, with the ability to manage multiple tasks simultaneously in a remote work environment.

📝 Tips for Applying to Talos Network

1

Highlight specific experience with Folk, Notion, or Airtable in your application—demonstrate how you've used these tools to manage data or projects.

2

Provide concrete examples of events you've organised, especially those involving travel, accommodation, and budget management. Quantify the size and complexity.

3

Show your passion for AI policy by mentioning relevant coursework, projects, or self-study. Connect it to Talos's mission of reducing AI risks.

4

Emphasise your ability to work remotely and coordinate across time zones, as the role is remote within the EU and involves Brussels-based events.

5

Tailor your cover letter to Talos specifically—mention their biannual summit and training programmes, and explain why you want to support their talent development mission.

✉️ What to Emphasize in Your Cover Letter

In your cover letter, focus on: 1) Your hands-on experience with CRMs like Folk, Notion, or Airtable and how you've used them to streamline operations. 2) A detailed example of a complex event you managed, including budget and logistics. 3) Your understanding of AI policy and why you're excited to support early-career talent in this field. 4) Your ability to work independently in a remote setting while coordinating with a team across Europe.

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore the Talos Network website, especially their programmes and summits, to understand their mission and past activities.
  • → Research recent AI policy developments in the EU, such as the EU AI Act, to speak knowledgeably about the context.
  • → Look into the CRM tools mentioned (Folk, Notion, Airtable) and be prepared to discuss their features and how you've used them.
  • → Find and follow Talos Network on LinkedIn or Twitter to see updates about their fellows and events.
Visit Talos Network's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you manage the logistics for the biannual Talos Summit in Brussels, from venue selection to on-site coordination?
2 Describe your experience with CRM systems and how you would maintain fellow records and outcome data for Talos.
3 What do you know about current AI policy debates in Europe, and how would you support training delivery on these topics?
4 How would you vet fellowship applicants? Walk us through your approach to conducting interviews and selecting candidates.
5 Tell us about a time you managed a budget for an event or programme. How did you track expenses and ensure you stayed within budget?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Avoid generic applications that don't mention Talos's specific mission or programmes; show you've done your homework.
  • Don't neglect to highlight CRM experience—this is a key requirement, so failing to address it will hurt your candidacy.
  • Avoid downplaying logistical skills; this role is highly operational, so emphasising only policy knowledge without practical event management experience is a mistake.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Talos Network!

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