Application Guide
How to Apply for Program Administration & Logistics Coordinator
at Resolve to Save Lives
🏢 About Resolve to Save Lives
Resolve to Save Lives is a global public health organization with an ambitious mission: prevent 100 million deaths from heart disease and make the world safer from epidemics. Working here means directly supporting high-impact programs like global hypertension control and epidemic preparedness, alongside senior leaders who are driving real change. The fully remote, distributed team offers flexibility and collaboration across time zones, making it an ideal environment for someone who thrives in a mission-driven, fast-paced setting.
About This Role
As the Program Administration & Logistics Coordinator, you are the operational backbone for senior program leadership, managing complex calendars, international travel, and large-scale convenings across multiple time zones. You'll also handle contracting, procurement, and expense workflows, ensuring that critical public health initiatives run smoothly behind the scenes. This role is perfect for a detail-oriented problem-solver who enjoys making global collaboration effortless.
💡 A Day in the Life
Your day might start with a quick check of calendars across time zones, rescheduling a meeting for a senior director in Bangkok and confirming travel arrangements for an upcoming retreat in Nairobi. Midday, you'll process expense reports and follow up with vendors on contracts, then wrap up by coordinating a hybrid workshop agenda with colleagues in New York and Delhi. Every task, from booking flights to finalizing catering, directly supports the organization's life-saving work.
🚀 Application Tools
🎯 Who Resolve to Save Lives Is Looking For
- 5+ years of experience in administrative coordination or executive support, ideally in a distributed or international organization where you juggled calendars across time zones.
- Proficiency with Microsoft Office, Google Workspace, and calendar/travel/expense systems (e.g., Expensify, Concur, TripActions) to handle logistics end-to-end.
- Proven ability to coordinate complex events such as workshops, retreats, and in-person gatherings, including venue selection, catering, and travel arrangements for diverse attendees.
- Strong written and verbal communication skills, with a knack for proactive problem-solving and maintaining confidentiality when supporting senior leaders.
📝 Tips for Applying to Resolve to Save Lives
Highlight specific examples of coordinating logistics across multiple time zones—mention the tools you used (e.g., Google Calendar, Doodle, World Time Buddy) and how you ensured seamless scheduling.
Quantify your experience with event coordination: include numbers like 'organized a 50-person retreat across 3 countries' or 'managed travel for 20 staff members monthly' to demonstrate scale.
Show familiarity with Resolve to Save Lives' mission by referencing their focus areas (e.g., hypertension control, epidemic preparedness) in your cover letter and how administrative efficiency supports that work.
Demonstrate proficiency with expense and procurement systems by naming platforms you've used (e.g., Concur, Coupa, SAP) and describing how you streamlined approval workflows.
Emphasize your ability to work independently in a remote setting—mention previous remote roles and how you maintained communication and productivity without in-person oversight.
✉️ What to Emphasize in Your Cover Letter
['Your experience supporting senior leaders in global health or nonprofit settings, specifically managing complex calendars and international travel.', "Concrete examples of end-to-end event logistics you've coordinated, including vendor management, budgeting, and on-site support.", "Your proficiency with the exact tools mentioned in the job description (Microsoft Office, Google Workspace, travel/expense systems) and how you've used them to improve efficiency.", "Your passion for Resolve to Save Lives' mission and how you see administrative coordination as a critical enabler of their public health impact."]
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Explore Resolve to Save Lives' key initiatives, such as the Global Hypertension Control Program and the Epidemic Preparedness team, to understand the context of the programs you'd support.
- → Read recent news or reports from the organization (e.g., their annual report or blog posts) to familiarize yourself with their current priorities and challenges.
- → Research the backgrounds of the senior program leadership you might support—understanding their roles and schedules can help you tailor your answers.
- → Look into the tools and platforms they use by checking job postings or LinkedIn profiles of current employees, so you can speak confidently about your relevant experience.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Focusing only on general administrative skills without highlighting specific experience in global logistics, time zone coordination, or event planning—this role requires more than basic office support.
- Neglecting to mention remote work experience or failing to demonstrate how you stay organized and communicative in a distributed team, which is critical for this fully remote position.
- Using generic language about 'helping people' without connecting your motivation to Resolve to Save Lives' specific mission of preventing 100 million deaths from heart disease and epidemics.
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!
Ready to Apply?
Good luck with your application to Resolve to Save Lives!