People, Finance and Operations Manager

Reports to: Chief Operations Officer Classification: Full Time, Regular, Exempt, At Will Location : Remote, anywhere within the United States Office Hours : Monday - Thursday, 32 hours a week. Start and end times are flexible but must be able to attend predetermined team and staff meetings. Salary: $81,807 - $87,387 annually. The salary range is determined by Forward Together’s salary equity structure. Offers will only be made within this range. Benefits: Benefits are generous, with fully paid employee and dependent coverage for health, vision, and dental; and long-term disability insurance. Paid time off includes sick days, vacation, and holidays. In addition, we close our offices for two weeks in December. Deadline to Apply: October 31st, 2026 Tentative Start Date: Wednesday, December 16, 2026 WHO WE ARE Forward Together is a national reproductive justice organization that centers peoples, families, and communities who experience reproductive oppression. We prioritize Queer, Trans, Black, Indigenous, and other peoples of color. We utilize a cultural strategy to shift the ways we think about family and to build power and movements, grounded in our lived experiences, histories, theories and struggles for reproductive justice. Forward Together Action was started in November 2019 to change the way the political game is played. As one the few, 501c4 Reproductive Justice organizations led by women of color, we seek to build power through policy advocacy and the political process so that families can thrive. Find out more about us at www.forwardtogether.org. POSITION SUMMARY The HR and Operations Manager is responsible for managing, creating, refining and maintaining systems that support the daily operations of Forward Together (FT) & Forward Together Action (FTA) in the areas of compliance, finance, and human resources. Reporting directly to the Chief Operations Officer, this role ensures the organization's people and financial systems operate accurately, efficiently, and in full legal compliance. ESSENTIAL DUTIES AND RESPONSIBILITIES Human Resources Support the integration of new staff, interns, volunteers, and contractors into the department and organization. Work with the organization's Human Resources provider on employee needs, onboarding, benefits, and other HR matters. Assign and track onboarding responsibilities for new Forward Together staff. Manage systems and vendor relationships related to employee benefits. Coordinate hiring, onboarding, and employee-change processes with the organization's PEO ensuring required documentation and tasks are completed accurately and on time. Support implementation of performance improvement plans as directed. Follow applicable organizational policies, collective bargaining requirements, and employment practices when addressing performance concerns. Operational Systems Manage, maintain, enhance, and implement organizational systems related to Finance, Human Resources, Operations, compliance, and administration. Evaluate organizational systems, identify problems and opportunities for improvement, and recommend enhancements to the Chief Operations Officer. Assist with implementation and operationalization of new and revised organizational systems. Develop and maintain tracking systems for recurring deadlines, filings, contracts, onboarding, financial processes, compliance requirements, and other organizational responsibilities. Manage systems related to charitable filings and state registrations and serve as liaison with Forward Together and Forward Together Action's registered agents and charitable registration providers. Manage and maintain systems related to Forward Together Action lobbying and electoral compliance, including registrations, reports, documentation, and required filings. Assist with organizational risk, legal, and business compliance matters. Manage and enhance processes for collecting and maintaining vendor contracts and related organizational documentation. Manage relationships with vendors providing financial, HR, IT, and other operational systems and platforms. Coordinate organizational IT processes, including staff account setup, equipment distribution, software access, account deactivation, and related administrative systems. Manage organizational mail and other assigned administrative systems. Coordinate logistics for Forward Together and Forward Together Action Board meetings, including scheduling, preparing and distributing Board packets, tracking quorum, coordinating minutes and signatures, and supporting virtual and in-person meetings and events. Serve as an administrative liaison between the Executive Team and Board on meeting logistics and documentation. Strategy, Planning, & Evaluation Contribute input and feedback to departmental strategy, objectives, priorities, and organizational planning in collaboration with the Chief Operations Officer. Identify emerging operational needs, risks, barriers, and opportunities and communicate recommendations to the Chief Operations Officer. Participate in organizational strategy and evaluation sessions and use operational, HR, finance, and compliance information to assess effectiveness and recommend improvements. Department and Organizational Planning Collaboratively work with Chief Operations Officer to develop annual workplan for department. Coordinate with appropriate departments and staff to ensure projects and operational plans are integrated across the organization. Support the Chief Operations Officer in translating departmental priorities into actionable plans and systems. Manager and coordinate logistics for Staff Strategy Sessions, including working with facilitators, external event planners, hotels, meeting spaces, catering providers, and other vendors. Coordinate planning and logistics for Forward Together and Forward Together Action Board meetings and related events. Project Planning, Management and Implementation Create and implement tactical workplans for significant Operations, HR, Finance, IT, compliance, and cross-departmental projects. Lead project planning and ideation meetings as assigned. Establish project tasks, timelines, parameters, responsibilities, MOCHAs, and tracking systems, including Asana. Provide ongoing support and accountability to staff and partners responsible for assigned projects. Monitor project progress, identify barriers, troubleshoot problems, and elevate significant issues to the Chief Operations Officer. Manage relationships with vendors and independent contractors associated with assigned projects. Develop and maintain scopes of work and contracts for vendors and independent contractors within established organizational procedures. Lead day-to-day implementation of assigned projects, processes, and organizational systems within established strategy, budget, policies, and procedures. Make day-to-day implementation decisions within the Manager's assigned scope of responsibility. Develop communication and check-in structures to support successful project implementation. Create and manage systems for receiving, tracking, and responding to Operations requests. Collaborate with the Chief Operations Officer to operationalize new and revised organizational policies and practices. Budget and Finance Manage project-specific budgets and monitor spending for assigned projects and operational areas. Communicate approved spending limits and budget parameters to project staff. Work with the Chief Operations Officer and Finance team to support development of departmental budgets and identify budget concerns or anticipated variances. Ensure financial documentation, including invoices, receipts, and credit card reconciliations, is complete, properly coded, and submitted on time. Work closely with the Finance firm to provide information needed to complete daily accounting functions and monthly financial close. Run and process payroll for Forward Together each pay period, ensuring payroll is accurate, timely, and completed according to established payroll schedules, internal controls, and applicable requirements. Coordinate with the organization's PEO to resolve payroll issues and process employee changes. Implement financial processes between Forward Together and Forward Together Action, including calculating shared costs and coordinating intercompany invoicing. Fundraising Partnership Maintain annual grant documentation and resource sharing agreements between Forward Together and Forward Together Action. Participate in organization-wide fundraising activities as applicable. Data & Research Support effective collection, maintenance, and use of organizational data for tracking, reporting, evaluation, and planning. Maintain accurate information in organizational systems, including CRM, Asana, HR, Finance, compliance, and operational platforms. Use available data and information to identify recurring challenges, gaps, and opportunities for process improvement. Staff Support Support the integration of new staff, interns, volunteers, and contractors into the department and organization. Work with the organization's Human Resources provider on employee needs, onboarding, benefits, and other HR matters. Assign and track onboarding responsibilities for new Forward Together staff. Manage systems and vendor relationships related to employee benefits. Coordinate hiring, onboarding, and employee-change processes with the organization's Human Resources provider, ensuring required documentation and tasks are completed accurately and on time. Support implementation of performance improvement plans as directed. Follow applicable organizational policies, collective bargaining requirements, and employment practices when addressing performance concerns. Organizational Culture Contribute to shaping and sustaining an organizational culture aligned with Forward Together's mission and values. Model and embody organizational values through behavior, communication, decision-making, and collaboration. Demonstrate inclusion and respect and actively support organizational practices that challenge oppression. Lead and participate in working groups and organizational efforts that translate values into everyday practices, including the relationship-building team and holistic security efforts. Coach, develop, and support staff in leading and working in ways that uphold organizational values. Integrate organizational values into day-to-day management practices and support staff accountability to those values. Conflict Resolution Promote effective working relationships among coworkers and teams. Model direct communication, difficult conversations, and constructive giving and receiving of feedback. Use Forward Together's conflict resolution process to address conflict and accountability issues involving themselves or their team. Support staff in navigating conflict and using organization-wide conflict resolution practices. Participate in organizational training and evaluation of conflict resolution practices. Organizational Practices Contribute to the overall effectiveness, stability, accountability, and culture of Forward Together and Forward Together Action. Follow organizational and team Asana and project-management practices. Maintain accurate and up-to-date calendars, records, systems, and documentation. Follow organizational communication practices, including email, Zoom, and other established communication platforms. Participate actively in organizational, departmental, project, all-staff, and strategy/evaluation meetings. Hold others accountable for responsibilities, commitments, deadlines, policies, and organizational practices. Work collaboratively and in good faith with the Chief Operations Officer, Finance team, Human Resources providers, attorneys, vendors, program staff, and organizational partners. Communicate progress, barriers, resource needs, and emerging issues proactively. OTHER DUTIES Confidentiality and Security Protect confidential personnel, Board, financial, legal, compliance, programmatic, and organizational information and exercise sound judgment when handling sensitive information. Follow all organizational security and safety guidelines and procedures. Communicate applicable safety and security protocols to staff. Identify and bring safety or security concerns to the Chief Operations Officer or appropriate organizational lead. Serve as lead or co-lead of organizational safety and security work when assigned. Coordinate staff technology access, equipment setup and distribution, account management, and IT continuity practices in collaboration with appropriate staff and vendors. Training Uphold a culture of learning and unlearning within the organization. Identify organizational and departmental training needs related to HR, Finance, Operations, compliance, systems, and organizational practices and consult with the Chief Operations Officer. Lead, create or deliver trainings or portions of trainings related to areas of expertise and that help staff understand and effectively use HR, Finance, Operations, compliance, and administrative systems and procedures. Participate in organizational training and professional-development opportunities for continued growth. Maintain and develop knowledge related to nonprofit operations, Human Resources, Finance, employment practices, 501(c)(3)/501(c)(4) compliance, technology, and organizational administration. QUALIFICATIONS Minimum of 5 years of experience developing and managing complex systems and processes and coordinating large-scale organizational events. Commitment to Forward Together’s mission and social justice values. Experience working in a nonprofit environment is preferred. Knowledge of 501(c)(4) organizations and compliance requirements or demonstrated ability and willingness to develop this expertise. Familiarity with legal and regulatory compliance requirements and terminology strongly preferred. Demonstrated ability to manage multiple long-term projects, competing priorities, and overlapping deadlines in a fast-paced and changing environment. Strong written, verbal, and interpersonal communication skills, with the ability to work effectively with people across roles, backgrounds, and levels of the organization. Excellent attention to detail, sound judgment, discretion, and ability to maintain confidentiality. Strong technology skills and experience using office, database, project management, communication, and conferencing systems, including Microsoft Office, Google Workspace, and similar platforms. Ability to work effectively both independently and collaboratively and to proactively identify, troubleshoot, and solve problems. Strong emotional intelligence and ability to navigate conflict, build effective working relationships, and respond thoughtfully to the needs of others. Understanding of Generally Accepted Accounting Principles (GAAP) and/or employment laws preferred. Ability to speak, read, write, and understand the primary language of the workplace. Ability to work occasional early mornings or evenings for event coordination. Ability to travel nationally 1–2 times per year for trips of up to five days. AMERICANS WITH DISABILITIES SPECIFICATIONS Physical Demands As a reproductive justice organization, we understand the intersection between reproductive and disability justice. With this, we want to make candidates aware of the physical demands required of the positions and welcome requests for reasonable accommodations to enable individuals with a disability to perform essential functions. The functions are: constantly operating work equipment, such as a laptop and applications, computer, printer participate in Zoom meetings averaging 60% of the time communicate with staff and be able to exchange accurate information Remote Work Environment In addition, we want to make candidates aware of the work environment required of the position and welcome requests for reasonable accommodations to enable individuals with a disability to perform essential functions. Position is remote. Employees may work anywhere in the United States. Permanent locations outside of the United States will be considered if feasible for the organization. Remote employees will be provided with a computer, mouse, keyboard, desk, chair, printer, ergonomic equipment, and other office equipment as necessary to perform the essential functions of the position. Technical support and a monthly stipend will be provided for internet and cell phone use. Employees must attend mandatory staff retreats, either in-person or virtually. If in-person, retreat location may be inside or outside, and the noise level may range from quiet to loud. TO APPLY Applicants should submit their resume and answer the following questions: Why you are interested in this role with the listed responsibilities; Why you are interested in working for a multi-racial, multi-issue organization made up of people of color, immigrants, indigenous people, queer and transgender and gender-nonconforming people who work to secure rights, recognition and resources for families so that family members have self-determination over their bodies, their sexuality, and their family formation. Send both your resume and question responses to: [email protected] People of color, people with disabilities, Indigenous, queer, transgender, non-binary and gender nonconforming people are strongly encouraged to apply. We are an Equal Opportunity Employer.