How to apply for Legal Executive Assistant

About Oklo

Oklo is a nuclear technology company focused on next-generation fast fission technology and recycling nuclear waste. Its stated goal is to provide clean, reliable, affordable energy. Working there means supporting a lean legal function at a company scaling rapidly in a regulated industry.

About the role

This role supports Oklo's General Counsel and the broader Legal team. You will manage the General Counsel's calendar, schedule meetings, prepare materials, handle notary or apostille needs, plan team travel and offsites, oversee outside counsel billing and accruals, and support new team member onboarding. The role requires discretion because you will handle confidential and sensitive legal information.

A typical day

A typical day might involve managing the General Counsel's calendar, scheduling meetings, and preparing materials. You could also process outside counsel invoices, plan travel for the legal team, or help onboard a new legal hire. You will handle confidential information throughout the day and use tools to keep support efficient for a lean team.

Who Oklo is looking for

• Experienced executive assistant who has supported a General Counsel or senior legal executive, ideally in-house at a fast-moving company.
• Technically capable and creative with tools, including AI, to provide administrative support at scale for a lean legal team.
• Comfortable with legal operations tasks such as outside counsel billing, accruals, notary or apostille requests, and onboarding.
• Demonstrates sound judgment and handles highly confidential information with discretion, compliance, and accountability.

Tips for this application

• In your resume, list specific examples of supporting a General Counsel or legal team, including calendar management, travel planning, and billing oversight.
• Mention any experience with notary or apostille processes, outside counsel billing systems, or legal team onboarding.
• Describe how you have used AI or other tools to handle administrative work at scale, since the job description asks for this explicitly.
• Show that you understand Oklo's regulatory and confidentiality context by referencing nuclear technology or highly regulated industries in your materials.
• Apply through Oklo's careers page and address your cover letter to the General Counsel or Legal team, since this role reports into that function.

What to cover in your cover letter

Emphasize your experience supporting a General Counsel or legal team. Highlight your ability to handle confidential information with discretion. Give concrete examples of using AI or other tools to scale administrative support. Mention your familiarity with outside counsel billing, accruals, notary or apostille tasks, and legal team onboarding.

Research before applying

• Read Oklo's website and recent news to understand its fast fission technology and nuclear waste recycling work.
• Research what a legal executive assistant does in a nuclear or highly regulated industry, including compliance and confidentiality expectations.
• Look up common outside counsel billing and accrual processes used by in-house legal teams.
• Check Oklo's careers page and any public statements about its growth plans to understand why the legal team is scaling.

Likely interview topics

Based on the job description, expect questions about:

• How you have supported a General Counsel or senior legal executive, including calendar management and meeting preparation.
• Your approach to handling highly confidential and sensitive legal information.
• Specific tools or AI you have used to provide administrative support at scale for a lean team.
• Your experience with outside counsel billing, accruals, and legal team travel or offsites.
• How you would support new legal team member onboarding in a rapidly growing company.

Common mistakes to avoid

• Applying without showing any experience supporting a legal team or handling confidential legal information.
• Ignoring the job description's request for technical capability and AI tool use in administrative work.
• Writing a generic cover letter that does not mention Oklo's nuclear technology or the specific legal operations tasks listed.