Application Guide

How to Apply for Generalist, Special Projects

at Kairos

🏢 About Kairos

Kairos is a mission-driven AI safety fieldbuilding organization focused on mitigating risks from advanced AI by addressing talent gaps within the field. Working here means contributing directly to the safe development of AI through high-impact projects and programs, with a culture that values initiative and meaningful work.

About This Role

This role is for a proactive generalist who will launch and manage special projects that fill critical gaps in the AI safety ecosystem. You'll build infrastructure and systems from scratch, growing your ownership as projects mature, and have the opportunity to shape the role around your strengths while contributing to Kairos's broader programs.

💡 A Day in the Life

A typical day might start by checking in on your current special project, whether it's iterating on an application portal or coordinating with partners. You might spend time researching AI safety topics to inform project strategy, then shift to building a new automation or drafting communication materials for a program launch. Afternoons could involve meetings with the team to align on priorities and support other programs like SPAR or Pathfinder, ending with reviewing metrics to ensure your project is on track.

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🎯 Who Kairos Is Looking For

  • A self-starter with a track record of launching and running projects independently, especially in fast-paced or ambiguous environments.
  • Strong systems thinker who can build applications, communications, and automations to support project infrastructure.
  • Quick learner who can master new domains rapidly and pivot focus based on the organization's most pressing needs.
  • Passionate about AI safety and eager to contribute to fieldbuilding initiatives, with a collaborative mindset for working across programs like SPAR, Pathfinder, and Generator.

📝 Tips for Applying to Kairos

1

Tailor your resume to highlight specific projects you've launched from scratch, emphasizing the impact and your role in building systems.

2

In your cover letter, demonstrate your ability to quickly learn about AI safety by mentioning recent developments or papers, showing you've done your homework.

3

Showcase your versatility with concrete examples of wearing multiple hats, such as handling technical, operational, and communication tasks simultaneously.

4

Quantify your achievements where possible, like 'Automated X process saving Y hours per week' to prove your systems-building skills.

5

Research Kairos's existing programs (SPAR, Pathfinder, Generator) and mention specific ways you could contribute or improve them in your application.

✉️ What to Emphasize in Your Cover Letter

["Emphasize your passion for AI safety and alignment with Kairos's mission of fieldbuilding.", 'Highlight your experience in launching projects and building infrastructure, with specific examples.', 'Show your adaptability and eagerness to take on varied tasks, from tactical execution to strategic thinking.', 'Mention any familiarity with AI safety concepts or organizations, and how your skills can fill gaps in the ecosystem.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Familiarize yourself with Kairos's mission, history, and key programs like SPAR, Pathfinder, and Generator on their website.
  • → Read about the AI safety field, including major organizations (e.g., MIRI, OpenAI, Anthropic) and current debates to understand the ecosystem.
  • → Look into the concept of 'fieldbuilding' and how Kairos contributes to it, perhaps by reading blog posts or annual reports.
  • → Check if Kairos has any recent news, publications, or team members you can learn from on LinkedIn or Twitter.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you took an ambiguous idea and turned it into a successful project. What steps did you take?
2 How do you prioritize tasks when everything seems important? Give an example from your experience.
3 What do you know about the AI safety landscape, and where do you see the biggest needs?
4 How would you approach building a system to manage applications for a new Kairos program?
5 Tell us about a time you had to learn a new technical skill quickly to achieve a goal.
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⚠️ Common Mistakes to Avoid

  • Don't send a generic application that doesn't mention AI safety or Kairos specifically—this role requires genuine interest.
  • Avoid focusing only on your technical skills; this role values initiative, adaptability, and mission alignment.
  • Don't underestimate the importance of building systems; be prepared to discuss your experience with automations, databases, or project management tools.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Kairos!

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