Application Guide
How to Apply for Executive Assistant, EU Law & Legal Frontiers
at Institute for Law & AI
🏢 About Institute for Law & AI
The Institute for Law & AI is a nonpartisan think tank shaping legal and regulatory responses to artificial intelligence, with a focus on EU law and emerging legal frontiers. Working here means supporting two senior directors whose research directly informs policymakers, regulators, and the public debate on AI governance. It's a rare chance to combine executive support with meaningful impact at the intersection of law, technology, and policy.
About This Role
As Executive Assistant to two senior directors, you'll be the operational backbone of their AI law and policy work—managing calendars and inboxes, drafting substantive correspondence, preparing meeting briefs, and protecting focus time. You'll own project deadlines end-to-end, coordinate cross-team efforts, arrange international travel, and handle IT administration and event logistics. This role is pivotal: your ability to prioritize ruthlessly and flag risks early keeps the directors' research and advocacy on track.
💡 A Day in the Life
Your day might start with triaging two inboxes, drafting a policy brief for a director's meeting with EU regulators, and rescheduling a conflicting call to protect focus time. Midday you'll coordinate a cross-team project deadline, book international travel for a conference, and process expenses, all while flagging a potential risk on a key deliverable. By end of day, you'll have kept both directors organized, informed, and focused on their high-impact AI law research.
🚀 Application Tools
🎯 Who Institute for Law & AI Is Looking For
- Experienced executive or personal assistant who has supported multiple senior leaders simultaneously, ideally in a think tank, law firm, university, or policy environment.
- Exceptional written communicator who can draft polished, substantive correspondence and meeting briefs with minimal supervision.
- Highly organized and proactive, with a track record of owning deadlines end-to-end, tracking commitments, and flagging risks before they become crises.
- Discreet and trustworthy with sensitive information, and comfortable with Google Workspace, IT admin tasks, and coordinating complex international travel.
📝 Tips for Applying to Institute for Law & AI
Tailor your resume to highlight experience supporting two or more senior leaders at once—quantify how you managed competing priorities and protected their time.
In your cover letter, name specific EU AI law or policy developments (e.g., the EU AI Act, GDPR enforcement, AI liability directives) to show genuine familiarity with the directors' subject matter.
Demonstrate your writing ability by including a short, polished writing sample or describing a complex correspondence you drafted that saved a leader time.
Mention concrete tools and processes you've used for calendar management, travel booking, expense processing, and IT administration—especially Google Workspace and any project management software.
Show you understand the remote-first context: give examples of how you've kept distributed teams aligned and maintained discretion in a virtual environment.
✉️ What to Emphasize in Your Cover Letter
1. Your proven ability to support two senior leaders simultaneously, with specific examples of how you prioritized ruthlessly and protected focus time. 2. Your strong written communication skills, ideally with a sample of substantive correspondence or meeting briefs you've drafted. 3. Your familiarity with AI policy or EU law, showing you can quickly grasp the directors' work and context. 4. Your proactive approach to deadline ownership and risk flagging, with an example of preventing a last-minute scramble.
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Read the Institute for Law & AI's recent publications, blog posts, and reports to understand their stance on EU AI law and legal frontiers.
- → Research the EU AI Act, GDPR, and other relevant EU regulatory frameworks to speak knowledgeably about the policy landscape.
- → Look up the two senior directors you'd support—their backgrounds, research interests, and public statements—to tailor your application.
- → Understand the institute's funding model, partners, and impact to articulate why you want to support their mission specifically.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Submitting a generic executive assistant cover letter that doesn't mention AI law, EU policy, or the institute's work—shows lack of genuine interest.
- Failing to demonstrate experience supporting multiple senior leaders; this role explicitly requires juggling two directors' competing priorities.
- Neglecting to highlight written communication skills; the job requires drafting substantive correspondence, not just scheduling meetings.
📅 Application Timeline
⏰ Deadline: September 30, 2026
We recommend applying at least a few days early to avoid last-minute technical issues.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!
Ready to Apply?
Good luck with your application to Institute for Law & AI!