Consultancy Services of Graphic designer in shift asia learning session

TERMS OF REFERENCE FOR CONSULTANCY SERVICES

Graphic designer in shift asia learning session

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Shaping a stronger Oxfam for people living in poverty.

BACKGROUND

The Supporting Humanitarian Initiatives for Transformation in Asia (SHIFT Asia) Project is a critical regional initiative building upon the success of the first phase of Women’s Local Humanitarian Leadership (WLHL) implemented in 2022–2023. SHIFT Asia now operates across Indonesia, Bangladesh, the Philippines, and Myanmar, and is focused on advancing women’s leadership by positioning their organizations at the center of humanitarian decision-making.

The project operates based on the reality that women and girls are disproportionately affected by crises yet remain severely underrepresented in leadership. By applying a feminist and participatory approach that fosters regional networks and solidarity, SHIFT Asia aims to transform humanitarian systems to be more inclusive, representative, and effective in achieving gender-transformative disaster preparedness and response.

Central to this second phase is the SHIFT Asia Learning Agenda (2025–2027). This agenda promotes feminist learning spaces, peer-to-peer exchanges, and collective capacity enhancement in key areas such as program design (Theory of Change - TOC) and robust Monitoring, Evaluation, Accountability, and Learning (MEAL) systems. Grounded in Oxfam’s Common Approach to MEAL, the Learning Agenda is designed to generate evidence, capture lessons, and drive accountability and social change across local, national, and regional levels. To effectively communicate these lessons, we require a professional Graphic Designer to transform technical content into engaging visual assets.

PURPOSE

The primary purpose of this assignment is to secure a professional Graphic Designer to produce high-quality visual learning materials for eight (8) design packages. The goal is to ensure complex humanitarian and feminist concepts are accessible and shareable across regional networks.

RESPONSIBILITIES

The selected graphic designer shall be responsible for:

• Visual Design: Creating cohesive and culturally sensitive designs that align with Oxfam’s branding and the feminist principles of the SHIFT Asia project.
• Layout & Illustration: Developing infographics and layouts that simplify technical MEAL and program design concepts.
• Revision: Incorporating feedback from the SHIFT Asia team to ensure technical accuracy and visual clarity.
• Technical Compliance: Ensuring all files are delivered in high-resolution print-ready and web-optimized formats.

EXPECTED RESULTS

It must be noted that the copyright for all the plans and reports and other intellectual property created as a part of this project shall vest exclusively to Oxfam which would be free to use all such material, without restrictions.

For each of the eight (8) design packages, the consultant will provide:

1. One (1) Learning Paper Design: A detailed A4-sized document of 5–6 pages summarizing the key findings and technical data of the topic.
2. Two (2) Social Media Designs: Two separate carousels (4–6 slides each) designed for platforms like LinkedIn, Instagram, or Facebook to promote the learning highlights.
3. Posting the social media design via Oxfam Asia social media platform

DELIVERABLES AND TIMELINE

The implementation period will be for approximately 6 months starting from 19 November 2026.

Deliverable - Description - Quantity

1. Learning Papers - 5-6 page A4 Infographic/Learning Paper per package - 8 Total
2. Social Media Assets - Carousel (4-6 slides) per package (2 versions each) - 16 Total

DURATION OF THE ASSIGNMENT

The intended start date is 19 November 2026 and the period of implementation will be for approximately 6 monthsfrom this date.

Note: Specific session dates will be confirmed upon contracting.

CONTRACT SUPERVISION

The consultant will work closely with and under day-to day supervision of the of the SHIFT Asia MEAL Coordinator to fulfil the objectives of this consultancy.

REQUIREMENTS AND QUALIFICATIONS

The consultant’s proposal shall demonstrate the following refined capabilities to ensure alignment with the visual and technical needs of the SHIFT Asia project:

• Language Proficiency: Near-native or native fluency in English and professional working proficiency in either Indonesian (Bahasa) or Bengali (Bangla).
• Technical Experience: A minimum of 3 years of professional experience providing graphic design services for international development or humanitarian organizations.
• Portfolio: A strong portfolio demonstrating a proven ability to create similar tasks, specifically transforming technical data and concepts into digestible 5-6 page learning papers and social media carousels.
• Software Proficiency: Proven ability to use Canva or other professional design and conferencing platforms (e.g., Adobe Creative Suite, Zoom, MS Teams) with access to reliable high-speed internet.
• Oxfam Branding: Prior experience working with Oxfam branding guidelines and visual identity is highly preferable to ensure seamless integration with existing project materials.

KEY ATTRIBUTES

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

ORGANISATIONAL VALUES

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.