Application Guide

How to Apply for Bookkeeper

at Public Defender Association of Pennsylvania

🏢 About Public Defender Association of Pennsylvania

The Public Defender Association of Pennsylvania (PDAP) is a statewide nonprofit dedicated to supporting and advocating for public defenders across Pennsylvania. Working here means contributing to a mission-driven organization that ensures fair representation for all, with a close-knit team and a flexible remote work environment.

About This Role

As PDAP's part-time Bookkeeper, you'll be the financial backbone, handling day-to-day accounting, payroll, and HR tasks while also providing light administrative support to the Executive Director. Your work directly enables PDAP to focus on its mission by ensuring smooth financial operations and compliance.

💡 A Day in the Life

A typical day might start by reviewing and entering invoices into QBO, then processing payroll and ensuring time-off records are accurate. You might handle a few emails from the CFO about contract details or assist the Executive Director with scheduling or correspondence, all while maintaining a flexible remote schedule.

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Interview Prep

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🎯 Who Public Defender Association of Pennsylvania Is Looking For

  • Experienced in nonprofit bookkeeping with proficiency in QuickBooks Online (QBO), including A/P, A/R, and financial reporting.
  • Detail-oriented and organized, with a track record of accurately processing payroll, tracking PTO, and managing contractor files.
  • Comfortable with HR tasks like resolving payroll issues, handling garnishments, and supporting 401K/ICHRA administration.
  • Self-motivated and able to work independently in a remote setting, with excellent communication skills to collaborate with the CFO and Executive Director.

📝 Tips for Applying to Public Defender Association of Pennsylvania

1

Tailor your resume to highlight your nonprofit experience and specific QBO expertise, using keywords from the job description.

2

In your cover letter, mention your familiarity with Pennsylvania-specific nonprofit regulations or your ability to quickly learn them.

3

Showcase any experience with 401K plans, ICHRA, or similar employee benefits administration.

4

Provide examples of how you've improved accounting processes or created job aids in previous roles.

5

Since it's remote, emphasize your ability to manage time effectively and communicate asynchronously.

✉️ What to Emphasize in Your Cover Letter

["Your passion for PDAP's mission and supporting public defenders.", 'Your extensive bookkeeping experience, especially with QBO and payroll processing.', 'Your ability to handle HR tasks and maintain confidentiality.', 'Your proactive approach to documenting processes and improving efficiency.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore PDAP's website to understand their programs and recent initiatives.
  • → Look up Pennsylvania's public defender system to grasp the challenges and importance of the work.
  • → Familiarize yourself with nonprofit accounting standards and any specific requirements for Pennsylvania nonprofits.
  • → Check if PDAP has any recent news or blog posts that could inform your interview questions.
Visit Public Defender Association of Pennsylvania's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through your experience with QuickBooks Online and how you've used it for payables, receivables, and reporting.
2 How do you ensure accuracy and timeliness when processing payroll and tracking PTO?
3 Describe a time you had to resolve a payroll or benefits issue. What steps did you take?
4 How do you stay organized and prioritize tasks when working remotely with limited supervision?
5 What experience do you have with contract administration and maintaining independent contractor files?
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⚠️ Common Mistakes to Avoid

  • Don't overlook the part-time nature and emphasize your ability to manage a 20-hour workload effectively.
  • Avoid being vague about your QBO proficiency; be ready to discuss specific features you've used.
  • Don't underestimate the HR component; show that you're comfortable with payroll-related HR tasks, not just bookkeeping.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Public Defender Association of Pennsylvania!

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