Application Guide
How to Apply for Recruiting Coordinator
at FAR AI
🏢 About FAR AI
FAR AI is a nonprofit that accelerates AI safety research, bridging the gap between academia and industry. They focus on high-impact projects that ensure AI systems are trustworthy, making it a mission-driven workplace for those passionate about AI alignment and societal benefit.
About This Role
As a Recruiting Coordinator, you'll be the backbone of FAR AI's talent acquisition, managing end-to-end logistics for interviews, work trials, and onboarding. Your work directly supports the growth of a team dedicated to AI safety, ensuring smooth operations that let researchers focus on critical work.
💡 A Day in the Life
Your day might start by reviewing interview schedules for the week, sending calendar invites across time zones, and troubleshooting any conflicts. Mid-morning, you'd coordinate with a hiring manager on a work trial contract, then update candidate records in Ashby. In the afternoon, you'd prepare onboarding materials for a new hire and refine a scheduling template to save time.
🚀 Application Tools
🎯 Who FAR AI Is Looking For
- You have 1-2+ years of recruiting coordination experience, ideally in a fast-paced or startup environment.
- You are highly organized and detail-oriented, able to juggle multiple schedules and stakeholders without dropping the ball.
- You are tech-savvy with proficiency in Ashby or similar ATS, and comfortable learning new tools quickly.
- You communicate proactively and clearly, both in writing and verbally, and can adapt to remote collaboration across time zones.
📝 Tips for Applying to FAR AI
Highlight your experience with Ashby specifically—mention any workflows you've built or optimized.
Show how you've managed complex scheduling with multiple parties (e.g., across time zones or with external partners).
Quantify your impact: e.g., 'Coordinated 50+ interviews per week' or 'Reduced scheduling time by 20%'.
Mention any familiarity with AI safety or nonprofit missions—even a sentence shows genuine interest.
Tailor your resume to emphasize operational efficiency and process improvement, not just task completion.
✉️ What to Emphasize in Your Cover Letter
["Your passion for AI safety and FAR AI's mission, and how this role contributes to that mission.", 'Specific examples of coordinating complex recruiting logistics (e.g., work trials, multi-stakeholder scheduling).', "Your ability to improve processes—mention a template or toolkit you've created.", 'Your comfort with remote collaboration and asynchronous communication.']
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Read FAR AI's website and recent blog posts to understand their current projects and research areas.
- → Familiarize yourself with the AI safety landscape and key organizations (e.g., MIRI, Anthropic, OpenAI).
- → Check their team page to see the size and structure of the organization—this role likely supports a lean team.
- → Look up their values or any public statements about their culture to align your answers in the interview.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Don't focus only on administrative tasks—emphasize how you enable the team's mission.
- Avoid being vague about your ATS skills; if you haven't used Ashby, learn the basics before applying.
- Don't neglect to mention remote work experience—this is a fully remote role, so show you can work independently.
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!