Application Guide

How to Apply for Program Operations Coordinator

at Movement Labs LLC

🏢 About Movement Labs LLC

Movement Labs is an incubator and consulting firm dedicated to stopping fascism and building progressive power through technology, data, and experimentation. They partner with advocacy groups, grassroots organizers, and electoral campaigns to develop innovative tactics and win elections, making them a unique and mission-driven workplace for those passionate about progressive change.

About This Role

As Program Operations Coordinator, you will lead the polling images program, managing timelines, data sourcing, and a team of Quality Controllers to ensure accurate and accessible polling place information. This role is critical for empowering voters and strengthening democratic processes, directly contributing to Movement Labs' mission of using data and technology for progressive wins.

💡 A Day in the Life

Your day might start by reviewing Asana tasks and updating project timelines for the polling images program. You'll then check in with the Quality Controllers, assign work, and address any data sourcing issues, perhaps by submitting FOIA requests or verifying images with election officials. Afternoon could involve analyzing data quality, drafting process documentation, and collaborating with cross-functional teams on program improvements.

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Interview Prep

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🎯 Who Movement Labs LLC Is Looking For

  • Experienced in project management within progressive politics, non-profits, or program execution, with 3-5 years of relevant experience (internships considered).
  • Comfortable with data, spreadsheets, and data-driven workflows, with proficiency in Asana, Slack, Loom, Google Suite, and spreadsheets.
  • Familiar with election administration or political science, and adept at managing junior staff and cross-team collaboration.
  • Strong organizational skills and ability to handle multiple timelines, resolve issues, and maintain documentation for process improvements.

📝 Tips for Applying to Movement Labs LLC

1

Tailor your resume to highlight project management experience in progressive or election-related contexts, using specific metrics (e.g., managed X projects, improved data accuracy by Y%).

2

In your cover letter, explicitly connect your past work to Movement Labs' mission of using technology and data to stop fascism and build progressive power.

3

Demonstrate proficiency with Asana and spreadsheets by mentioning how you've used them to manage complex workflows or improve team efficiency.

4

Research Movement Labs' past projects (e.g., polling images program, election data initiatives) and reference them in your application to show genuine interest.

5

Highlight any experience with FOIA requests, election official verification, or quality control processes, as these are key responsibilities.

✉️ What to Emphasize in Your Cover Letter

['Emphasize your commitment to progressive causes and how this role aligns with your values and career goals.', 'Showcase your project management skills with specific examples of managing timelines, teams, and data-driven initiatives.', 'Mention your familiarity with election administration or political science, and how it helps you understand the impact of polling place image accuracy.', 'Express enthusiasm for working with a team of part-time Quality Controllers and your ability to foster collaboration and continuous improvement.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read about Movement Labs' past campaigns and tools, such as their polling place image project or other election integrity initiatives.
  • → Understand the company's mission and values by exploring their website, blog, and any public statements about their work against fascism.
  • → Familiarize yourself with the current challenges in election administration, especially around polling place data accuracy and accessibility.
  • → Look up any recent news or case studies involving Movement Labs to understand their impact and current priorities.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you managed a project with multiple stakeholders and tight deadlines. How did you prioritize and resolve conflicts?
2 How would you approach verifying polling place images with election officials? What challenges do you anticipate?
3 Explain your experience with Asana and spreadsheets for tracking program progress. Can you walk through a workflow you've set up?
4 How do you handle managing a team of part-time staff? Give an example of delegating tasks and maintaining quality.
5 What do you know about Movement Labs' polling images program, and how would you contribute to its improvement?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without referencing Movement Labs' specific mission or the polling images program.
  • Overlooking the requirement for proficiency with Asana and spreadsheets; failing to demonstrate these skills in your application.
  • Not addressing the part-time team management aspect; show you have experience leading or coordinating remote teams.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Movement Labs LLC!

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