Application Guide

How to Apply for Program Manager

at AI Safety Connect

🏢 About AI Safety Connect

AI Safety Connect is a niche organization dedicated to exploring practical pathways for safe and beneficial AI, with a focus on enabling human flourishing. Its invitation-only events attract top AI safety researchers and policymakers, offering a unique opportunity to work at the intersection of cutting-edge technology and global impact.

About This Role

As Program Manager, you will orchestrate the end-to-end delivery of high-impact convenings, from small workshops to flagship events like UN General Assembly meetings. This role is pivotal in translating strategic vision into actionable plans, coordinating diverse stakeholders, and ensuring seamless execution that advances AI safety discourse.

💡 A Day in the Life

Your day might start with a virtual stand-up with the remote team to align on workshop logistics, followed by calls with venue vendors and a contractor check-in. Afternoon could involve updating project plans, drafting post-event reports, and coordinating speaker travel for an upcoming UNGA convening.

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🎯 Who AI Safety Connect Is Looking For

  • Proven experience managing complex programs or events in a global, distributed team environment, with a track record of delivering on time and within budget.
  • Exceptional organizational skills, capable of juggling multiple workstreams, contractors, and timelines without dropping details.
  • Comfortable with international travel and adept at navigating cross-cultural communication and logistics.
  • Strong stakeholder management skills, able to coordinate partners, venues, and speakers with diplomacy and efficiency.

📝 Tips for Applying to AI Safety Connect

1

Highlight specific examples of managing end-to-end event delivery, including budget, venue, and partner coordination, especially for global or remote teams.

2

Demonstrate familiarity with AI safety concepts or nonprofit event management—mention any relevant experience or coursework.

3

Tailor your resume to emphasize project management tools (e.g., Asana, Trello) and international travel experience.

4

In your cover letter, explicitly connect your past program successes to the mission of advancing safe AI.

5

Prepare a one-page summary of a program you've managed from concept to completion, detailing challenges and outcomes.

✉️ What to Emphasize in Your Cover Letter

['Your ability to translate leadership vision into actionable plans and execute complex programs.', 'Experience with global or remote team coordination and international event logistics.', 'Passion for AI safety and understanding of the importance of practical pathways to beneficial AI.', 'Specific examples of managing budgets, timelines, and contractors for events similar in size and scope.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review AI Safety Connect's past events and their impact on AI policy discussions.
  • → Understand the key players in AI safety (e.g., MIRI, FLI, OpenAI) and how this organization fits into the ecosystem.
  • → Familiarize yourself with the UN General Assembly's agenda related to AI governance.
  • → Read about practical AI safety pathways (e.g., interpretability, robustness) to speak knowledgeably about the mission.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you managed a program with multiple workstreams and contractors. How did you ensure alignment and deadlines?
2 How would you approach scoping a new workshop from scratch, including venue selection and partner coordination?
3 Given the remote nature of the team, how do you maintain communication and accountability across time zones?
4 What experience do you have with event delivery at the United Nations or similar high-profile global convenings?
5 How do you prioritize tasks when managing several events simultaneously, and how do you handle last-minute changes?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without mentioning AI safety or the specific nature of the events.
  • Overlooking the international travel requirement—be clear about your willingness and ability to travel.
  • Failing to provide concrete examples of program management; vague statements like 'I'm organized' won't suffice.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to AI Safety Connect!

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