Program Coordinator, Coachella Valley

ABOUT ASAP The Armed Services Arts Partnership , or ASAP, is a fast-growing, entrepreneurial organization creating communities where veterans and their families thrive through the arts. As the nation’s largest military-arts organization, we’re addressing social isolation and mental health challenges within the military-connected community. Our programs leverage the arts as a powerful set of tools to move through questions of identity, community, tragedy, purpose, loss, and war. Through the arts, ASAP graduates gain new tools for self-understanding and self-expression, then share their new talents with supportive audiences, ultimately empowering participants to feel seen, heard, and known. 10,000 military-connected individuals representing all 50 states have graduated from our free classes since 2015. Peer-reviewed research demonstrates ASAP participants experience significant, lasting improvements in social connectivity, resilience, self-esteem, and integration of self. Our alumni have performed for 250,000 audience members at venues like The Kennedy Center, Carolines on Broadway, Warner Theater, and The White House. ASAP has been featured by CNN, ABC, NBC, PBS, NPR, The Washington Post , POLITICO , and Forbes . POSITION SUMMARY ASAP is seeking candidates who have an interest in expanding arts programming to the military community in Coachella Valley. As Program Coordinator, you’ll play a key role in supporting the day-to-day delivery of ASAP’s impact in Coachella Valley, reporting to the Los Angeles Program Manager. You’ll coordinate the details for ASAP classes, performances, and community events, ensuring programs are organized, welcoming, and well-supported. You will be the “face-of-ASAP” at programs, outreach events, resource fairs, and partner meetings, helping strengthen relationships with local arts partners and veteran/military organizations. PRIMARY RESPONSIBILITIES Program Coordination: Coordinate day-to-day logistics for ASAP’s classes, workshops, performances, open mics, and community events in the Coachella Valley Chapter, working with instructors, venues, arts partners, and volunteers to help programs run smoothly. Program Communications & Admissions: Communicate via email, phone, and in person with applicants, participants, alumni, volunteers, mentors, and instructors to support program delivery. Help manage applications, waitlists, reminders, attendance tracking, participant follow-up, and program records. Outreach & Promotion: Support efforts to increase applications and visibility for ASAP’s Coachella Valley programs by engaging with the military-connected community. This may include identifying and connecting with local VSOs/MSOs, attending recurring community meetings, visiting military installations and military-frequented spaces when appropriate, distributing promotional materials, and representing ASAP at resource fairs and local events. Partner & Venue Support: Help maintain relationships with instructors, volunteers, venues, arts organizations, colleges, VSOs/MSOs, veteran-owned or veteran-supportive businesses, and other community partners. Research and identify potential new partners or venues that may be a good fit for ASAP’s mission. Program Staffing: Attend select ASAP classes, open mics, graduation shows, and community performances. Welcome and check-in participants, deliver ASAP introduction remarks when needed, support instructors and hosts, assist with ticketing/check-in, and help ensure events are welcoming, organized, and aligned with ASAP’s standards. Participant Care & Escalation: Help create a welcoming, inclusive, and supportive environment for participants. Follow ASAP protocols for difficult moments, participant concerns, safety issues, access needs, or behavioral concerns, and escalate to the LA Program Manager or appropriate team member when needed. Volunteer Support: Help recruit, coordinate, and communicate with volunteers for outreach, resource fairs, performances, and program support as needed. Internal Communications: Communicate responsively and respectfully with fellow team members to ensure the effective completion of projects and tasks. You’ll love this role if You’re a logistics master. You thrive in the details and you know how to make sure events go off without a hitch. You take ownership of your work . You look for opportunities to jump in and be helpful, taking action before you’re asked. You’re proactive. You have a flexible schedule. You don’t mind some working evenings and weekends — that’s when our classes and performances happen! You’re passionate about the arts. You understand how creative expression can support connection, confidence, healing, and personal growth. You care about the military community. You’re excited to build relationships with folks in our community of veterans, service members, military family members, and caregivers. PREFERRED QUALIFICATIONS Experience or demonstrated interest in event planning, program coordination, communications, community outreach, the arts, veteran/military family affairs, mental health, or nonprofit work. Experience working with diverse communities and/or trauma-informed, culturally responsive, or community-based programs is a plus. Entrepreneurial; capable of managing time effectively and efficiently, thrives in highly autonomous situations in which they have the opportunity to drive their own work. Familiarity with arts organizations, military community/veterans support organizations and non-profit sector in Coachella Valley. Ability to access local military installations. Proficiency in Google Workplace, Gmail, and Slack. LOCATION & WORK SCHEDULE Location: This position is remote based in Coachella Valley. Onsite work required at performances, classes, and partner meetings in the Coachella Valley area. Work Schedule: 40 hours/week. Hours may fluctuate based on the program calendar, with some evenings and weekends required for classes, workshops, performances, and outreach events. Schedule adjustments may be made in coordination with the Los Angeles Program Manager based on program needs. Local travel required.

ABOUT ASAP The Armed Services Arts Partnership , or ASAP, is a fast-growing, entrepreneurial organization creating communities where veterans and their families thrive through the arts. As the nation’s largest military-arts organization, we’re addressing social isolation and mental health challenges within the military-connected community. Our programs leverage the arts as a powerful set of tools to move through questions of identity, community, tragedy, purpose, loss, and war. Through the arts, ASAP graduates gain new tools for self-understanding and self-expression, then share their new talents with supportive audiences, ultimately empowering participants to feel seen, heard, and known. 10,000 military-connected individuals representing all 50 states have graduated from our free classes since 2015. Peer-reviewed research demonstrates ASAP participants experience significant, lasting improvements in social connectivity, resilience, self-esteem, and integration of self. Our alumni have performed for 250,000 audience members at venues like The Kennedy Center, Carolines on Broadway, Warner Theater, and The White House. ASAP has been featured by CNN, ABC, NBC, PBS, NPR, The Washington Post , POLITICO , and Forbes . POSITION SUMMARY ASAP is seeking candidates who have an interest in expanding arts programming to the military community in Coachella Valley. As Program Coordinator, you’ll play a key role in supporting the day-to-day delivery of ASAP’s impact in Coachella Valley, reporting to the Los Angeles Program Manager. You’ll coordinate the details for ASAP classes, performances, and community events, ensuring programs are organized, welcoming, and well-supported. You will be the “face-of-ASAP” at programs, outreach events, resource fairs, and partner meetings, helping strengthen relationships with local arts partners and veteran/military organizations. PRIMARY RESPONSIBILITIES Program Coordination: Coordinate day-to-day logistics for ASAP’s classes, workshops, performances, open mics, and community events in the Coachella Valley Chapter, working with instructors, venues, arts partners, and volunteers to help programs run smoothly. Program Communications & Admissions: Communicate via email, phone, and in person with applicants, participants, alumni, volunteers, mentors, and instructors to support program delivery. Help manage applications, waitlists, reminders, attendance tracking, participant follow-up, and program records. Outreach & Promotion: Support efforts to increase applications and visibility for ASAP’s Coachella Valley programs by engaging with the military-connected community. This may include identifying and connecting with local VSOs/MSOs, attending recurring community meetings, visiting military installations and military-frequented spaces when appropriate, distributing promotional materials, and representing ASAP at resource fairs and local events. Partner & Venue Support: Help maintain relationships with instructors, volunteers, venues, arts organizations, colleges, VSOs/MSOs, veteran-owned or veteran-supportive businesses, and other community partners. Research and identify potential new partners or venues that may be a good fit for ASAP’s mission. Program Staffing: Attend select ASAP classes, open mics, graduation shows, and community performances. Welcome and check-in participants, deliver ASAP introduction remarks when needed, support instructors and hosts, assist with ticketing/check-in, and help ensure events are welcoming, organized, and aligned with ASAP’s standards. Participant Care & Escalation: Help create a welcoming, inclusive, and supportive environment for participants. Follow ASAP protocols for difficult moments, participant concerns, safety issues, access needs, or behavioral concerns, and escalate to the LA Program Manager or appropriate team member when needed. Volunteer Support: Help recruit, coordinate, and communicate with volunteers for outreach, resource fairs, performances, and program support as needed. Internal Communications: Communicate responsively and respectfully with fellow team members to ensure the effective completion of projects and tasks. You’ll love this role if You’re a logistics master. You thrive in the details and you know how to make sure events go off without a hitch. You take ownership of your work . You look for opportunities to jump in and be helpful, taking action before you’re asked. You’re proactive. You have a flexible schedule. You don’t mind some working evenings and weekends — that’s when our classes and performances happen! You’re passionate about the arts. You understand how creative expression can support connection, confidence, healing, and personal growth. You care about the military community. You’re excited to build relationships with folks in our community of veterans, service members, military family members, and caregivers. PREFERRED QUALIFICATIONS Experience or demonstrated interest in event planning, program coordination, communications, community outreach, the arts, veteran/military family affairs, mental health, or nonprofit work. Experience working with diverse communities and/or trauma-informed, culturally responsive, or community-based programs is a plus. Entrepreneurial; capable of managing time effectively and efficiently, thrives in highly autonomous situations in which they have the opportunity to drive their own work. Familiarity with arts organizations, military community/veterans support organizations and non-profit sector in Coachella Valley. Ability to access local military installations. Proficiency in Google Workplace, Gmail, and Slack. LOCATION & WORK SCHEDULE Location: This position is remote based in Coachella Valley. Onsite work required at performances, classes, and partner meetings in the Coachella Valley area. Work Schedule: 40 hours/week. Hours may fluctuate based on the program calendar, with some evenings and weekends required for classes, workshops, performances, and outreach events. Schedule adjustments may be made in coordination with the Los Angeles Program Manager based on program needs. Local travel required.