Application Guide
How to Apply for Office Manager / Executive Assistant
at Samsara Eco
🏢 About Samsara Eco
Samsara Eco is a pioneering company in plastic recycling, using innovative enzymatic technology to endlessly recycle plastics, reducing waste and conserving resources. Joining Samsara means contributing to a mission-driven team that is tackling one of the world's most pressing environmental challenges with cutting-edge science.
About This Role
As the Office Manager / Executive Assistant, you will own the office operations end-to-end, from systems and procedures to vendor management, while also providing high-level executive support to the CEO, including diary management, travel coordination, and board meeting logistics. This role is impactful because it ensures the smooth running of a fast-growing company, directly enabling the leadership team to focus on scaling the business and advancing the technology.
💡 A Day in the Life
A typical day might start with checking the CEO's schedule and preparing for meetings, then handling office logistics like coordinating with vendors for maintenance or ordering supplies. You might also spend time preparing board packs or arranging travel, with frequent interruptions requiring you to pivot quickly between tasks.
🚀 Application Tools
🎯 Who Samsara Eco Is Looking For
- Proven experience (3–5+ years) in office management and executive support in a fast-paced, scaling company—ideally in a startup or tech environment.
- Strong vendor and facilities management skills, with a track record of negotiating contracts and maintaining efficient workflows.
- Exceptional judgment and discretion when interacting with senior leadership, board members, and investors, with the ability to handle confidential information.
- Systems-oriented mindset with calm, precise communication; able to juggle competing priorities without dropping the ball.
📝 Tips for Applying to Samsara Eco
Highlight your experience in a fast-growing or startup environment, as the role requires adaptability and ownership.
Provide specific examples of how you've improved office systems or managed facilities to increase efficiency.
Mention your experience with board meeting coordination and executive travel, as these are key responsibilities.
Tailor your resume to show both office management and executive assistant skills—don't focus on just one.
Research Samsara Eco's technology and mission; mention it in your cover letter to show genuine interest.
✉️ What to Emphasize in Your Cover Letter
['Emphasize your ability to work in a fast-paced, scaling company and your comfort with ambiguity.', 'Showcase your experience supporting C-level executives and managing board logistics.', 'Demonstrate your systems-thinking and process improvement skills with concrete examples.', "Express enthusiasm for the company's environmental mission and how your role contributes to it."]
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Read about Samsara Eco's enzymatic recycling technology and recent news or partnerships.
- → Understand the company's growth stage, funding, and key leadership team members.
- → Familiarize yourself with the plastic waste crisis and how Samsara's solution differs from traditional recycling.
- → Look into the company's culture and any employee testimonials on sites like Glassdoor.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Don't focus solely on executive assistant duties; the role also requires strong office management and facilities skills.
- Avoid generic statements about 'passion for the environment' without connecting it to the specific role and company.
- Don't overlook the need for discretion and judgment—failing to address confidentiality could be a red flag.
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!