Application Guide

How to Apply for Microsoft Reseller RFP

at Oxfam

🏢 About Oxfam

Oxfam is a global movement of people working together to end the injustice of poverty, with a confederation of 21 independent organizations operating in over 90 countries. Working here means contributing to humanitarian and development programs that directly improve lives, while also supporting the internal IT infrastructure that enables Oxfam's mission. The organization values diversity, inclusion, and a flexible, remote-friendly work culture.

About This Role

This is a request for proposal (RFP) for a Microsoft Enterprise Agreement (EA) reseller, seeking a partner to manage Microsoft licensing, cloud services, and software procurement for Oxfam International. The reseller will be responsible for providing competitive pricing, license optimization, and support for Microsoft products across Oxfam's global operations. The role is critical to ensuring cost-effective and compliant access to Microsoft technologies that power Oxfam's humanitarian work.

💡 A Day in the Life

As a Microsoft EA reseller for Oxfam, your day might involve analyzing licensing usage data, preparing quotes for new subscriptions, coordinating with Oxfam's IT team on upcoming projects, and ensuring compliance with Microsoft's non-profit program rules. You could also be researching new Microsoft offerings to recommend cost-saving opportunities or troubleshooting licensing issues for country offices. The role is dynamic and requires balancing strategic advice with operational support to help Oxfam make the most of their Microsoft investment.

🚀 Application Tools

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Interview Prep

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🎯 Who Oxfam Is Looking For

  • Proven experience as a Microsoft EA reseller, with a strong track record of managing large, multi-national licensing agreements for non-profit or NGO clients.
  • Deep knowledge of Microsoft's non-profit licensing programs, including grants, discounts, and compliance requirements, especially for organizations with global operations.
  • Demonstrated ability to provide strategic advice on license optimization, cloud migration (Microsoft 365, Azure), and cost management across diverse geographies.
  • Excellent communication and project management skills, with the ability to coordinate with Oxfam's IT teams, procurement, and external partners to meet tight RFP deadlines.

📝 Tips for Applying to Oxfam

1

Thoroughly review the full RFP documentation available in the Box link, paying close attention to Oxfam's specific requirements, evaluation criteria, and submission format.

2

Attend the common bidder briefing on 18th September 2026 to gain insights into Oxfam's expectations and to ask clarifying questions early.

3

Submit any clarification questions by 22nd September 2026 to [email protected]; ensure your questions are specific and demonstrate your understanding of the RFP.

4

Tailor your proposal to highlight your experience with non-profit licensing and global deployments, providing concrete examples of similar contracts you have fulfilled.

5

Ensure your bid response is uploaded through the designated Box link before the deadline of 9th October 2026, 2359hrs GMT+3, and double-check that all required documents are included.

✉️ What to Emphasize in Your Cover Letter

While a cover letter is not typically part of an RFP response, if you are submitting an executive summary or introduction, focus on: (1) your company's specific expertise in Microsoft EA reselling for non-profits, (2) your understanding of Oxfam's global operations and how you can support their mission through cost-effective licensing, (3) your ability to meet the RFP's timelines and requirements, and (4) your commitment to providing ongoing support and strategic advice beyond the initial contract.

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore Oxfam's global structure and mission to understand how IT and licensing support their humanitarian and advocacy work.
  • → Research Microsoft's non-profit licensing options and recent changes to the EA program that could impact Oxfam.
  • → Review Oxfam's IT strategy or digital transformation initiatives, if publicly available, to align your proposal with their goals.
  • → Investigate common challenges NGOs face with Microsoft licensing, such as budget constraints, multi-country compliance, and cloud adoption.
Visit Oxfam's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you approach optimizing Microsoft licensing costs for a global NGO like Oxfam, considering their diverse country offices and varying needs?
2 Can you describe your experience with Microsoft's non-profit programs and how you have helped similar organizations maximize their benefits?
3 What is your strategy for managing a multi-year EA agreement, including true-ups, renewals, and compliance audits?
4 How would you handle a situation where Oxfam needs to rapidly scale up licenses due to an emergency response?
5 What tools and processes do you use to ensure accurate reporting and transparency in licensing consumption and costs?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Submitting a generic proposal that does not address Oxfam's specific requirements or non-profit context.
  • Missing key deadlines, such as the clarification questions close or bid submission due date, which can disqualify your bid.
  • Failing to provide detailed pricing or assuming that Oxfam will accept standard commercial terms without customization for their non-profit status.

📅 Application Timeline

⏰ Deadline: October 13, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Oxfam!

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