Application Guide

How to Apply for Manager, ICF Regulatory Compliance & Reimbursement

at AZTAC LLC

🏢 About AZTAC LLC

AZTAC LLC is a specialized administrative services firm exclusively serving intermediate care facility (ICF) providers in Pennsylvania, making it a niche player with deep expertise in Medicaid reimbursement and regulatory compliance. Unlike generic consulting firms, AZTAC focuses on mission-driven organizations supporting individuals with intellectual disabilities, offering a meaningful impact through financial stewardship. This role offers the chance to work remotely while directly contributing to the sustainability of critical healthcare services.

About This Role

As Manager of ICF Regulatory Compliance & Reimbursement, you will lead a team of 5 analysts in preparing and submitting annual cost reports for ICF clients, ensuring compliance with Pennsylvania Department of Human Services requirements. You'll also manage revenue cycle processes, including documentation for per diem rate increases, and serve as the primary client contact for a portfolio of providers, translating complex regulations into actionable guidance. Your work directly supports the financial health of organizations that care for vulnerable populations.

💡 A Day in the Life

Your day might start by reviewing a client's financial data to prepare for cost report submission, then leading a team stand-up to assign tasks and address blockers. You could spend the afternoon analyzing reimbursement trends, answering client questions about regulatory changes, and collaborating with the team to improve processes, all while working remotely from home.

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🎯 Who AZTAC LLC Is Looking For

  • Has 3+ years of experience in healthcare reimbursement, cost reporting, or financial services, ideally with exposure to Medicaid or ICF settings.
  • Possesses strong Excel skills and comfort with financial data, able to analyze and reconcile large datasets accurately.
  • Demonstrates leadership experience, having managed or mentored a team, and can foster collaboration and continuous improvement.
  • Communicates complex regulatory matters clearly and builds trust with clients, showing empathy and attention to detail.

📝 Tips for Applying to AZTAC LLC

1

Highlight any direct experience with Pennsylvania Medicaid cost reporting or ICF regulations in your resume and cover letter.

2

Quantify your leadership impact (e.g., 'Managed a team of 5 analysts, improving cost report submission accuracy by 20%').

3

Showcase your Excel proficiency by mentioning specific functions (e.g., VLOOKUP, pivot tables) and any experience with financial modeling.

4

Tailor your application to emphasize your understanding of mission-driven organizations and intellectual disability services.

5

Include a brief note in your cover letter about your availability for remote work and your experience managing remote teams.

✉️ What to Emphasize in Your Cover Letter

['Your experience with healthcare reimbursement, especially cost reporting and Medicaid compliance.', 'Your ability to lead and develop a team, with specific examples of mentorship or process improvements.', "Your comfort with financial data and Excel, and how you've used it to solve complex problems.", "Your alignment with AZTAC's mission to support ICF providers and individuals with intellectual disabilities."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review Pennsylvania's ICF regulations and the Department of Human Services cost reporting requirements.
  • → Learn about AZTAC's client base and the types of ICF providers they serve (e.g., size, services).
  • → Understand the challenges ICF providers face with Medicaid reimbursement, such as rate setting and waiver funding.
  • → Check if AZTAC has any recent news or updates about their services or team.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through your experience preparing cost reports. How do you ensure accuracy and compliance with state regulations?
2 Describe a time you managed a team through a complex project. How did you delegate tasks and ensure deadlines were met?
3 How would you explain a regulatory change in Medicaid reimbursement to a client who is not financially savvy?
4 What Excel techniques do you use to analyze large datasets? Can you give an example of a problem you solved with data?
5 Why are you interested in working with ICF providers and this specific company?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application that doesn't reference ICF or Pennsylvania-specific regulations.
  • Overlooking the leadership aspect; failing to provide examples of team management or mentorship.
  • Not demonstrating Excel proficiency with concrete examples, as it's a key requirement.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to AZTAC LLC!

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