Independent Nonprofit Bookkeeper (1099 Contractor, Remote, US-Only)

Department of Sound is a Sacramento-based 501(c)(3) music and media education nonprofit serving underserved youth. We're seeking an experienced independent bookkeeper with their own multi-client practice to own our monthly accounting in QuickBooks Online as we transition from someone who is retiring. Transaction volume is low and the books are well-organized. Estimated time commitment: ~10–20 hours per month. Scope of work Biweekly payroll for 2 W-2 employees in QuickBooks Payroll (approve exported timesheets, preview, transmit) Bank-feed review and coding, with rules set up per new contract Bill entry, document upload, approval workflow, and ACH payment runs Monthly reconciliations (2 bank accounts + 1 credit card) Monthly indirect cost allocations (fringe/operations/admin) via spreadsheet and journal entry Monthly financial statements and soft close A monthly "funds remaining by grant" budget-vs-actual report (manual template — our grant periods span fiscal years) Maintenance of our restricted-cash-aware Excel cash flow projection Quarterly financial package for our board treasurer Annual 1099-NEC filings and vendor W-9 setup Coordination with our retained senior advisor, who keeps the Form 990, state registrations, and specialty funder reports You are US-based, running your own multi-client bookkeeping practice (business entity, other active clients) Strong nonprofit fund-accounting experience: restricted vs. unrestricted net assets, class-based grant tracking in QuickBooks Online Comfortable with QuickBooks Online and QuickBooks Payroll Carrying errors & omissions insurance Setting your own schedule and using your own tools The bar: we need judgment, not just data entry. Finalists will walk through our actual cash flow file with us. To apply, please include all four; incomplete applications will not be reviewed: A short note on your nonprofit fund-accounting experience Your rate (flat monthly or hourly) Two to three nonprofit client references Confirmation that you serve multiple clients

Department of Sound is a Sacramento-based 501(c)(3) music and media education nonprofit serving underserved youth. We're seeking an experienced independent bookkeeper with their own multi-client practice to own our monthly accounting in QuickBooks Online as we transition from someone who is retiring. Transaction volume is low and the books are well-organized. Estimated time commitment: ~10–20 hours per month. Scope of work Biweekly payroll for 2 W-2 employees in QuickBooks Payroll (approve exported timesheets, preview, transmit) Bank-feed review and coding, with rules set up per new contract Bill entry, document upload, approval workflow, and ACH payment runs Monthly reconciliations (2 bank accounts + 1 credit card) Monthly indirect cost allocations (fringe/operations/admin) via spreadsheet and journal entry Monthly financial statements and soft close A monthly "funds remaining by grant" budget-vs-actual report (manual template — our grant periods span fiscal years) Maintenance of our restricted-cash-aware Excel cash flow projection Quarterly financial package for our board treasurer Annual 1099-NEC filings and vendor W-9 setup Coordination with our retained senior advisor, who keeps the Form 990, state registrations, and specialty funder reports You are US-based, running your own multi-client bookkeeping practice (business entity, other active clients) Strong nonprofit fund-accounting experience: restricted vs. unrestricted net assets, class-based grant tracking in QuickBooks Online Comfortable with QuickBooks Online and QuickBooks Payroll Carrying errors & omissions insurance Setting your own schedule and using your own tools The bar: we need judgment, not just data entry. Finalists will walk through our actual cash flow file with us. To apply, please include all four; incomplete applications will not be reviewed: A short note on your nonprofit fund-accounting experience Your rate (flat monthly or hourly) Two to three nonprofit client references Confirmation that you serve multiple clients