Application Guide

How to Apply for Generalist, Workshops

at Kairos Project

🏢 About Kairos Project

The Kairos Project is a mission-driven nonprofit dedicated to reducing catastrophic risks from nuclear weapons, with a unique focus on cultivating talent in AI safety and biosecurity. Working here means contributing to high-impact global security efforts while being part of a small, agile team where your work directly influences the future of existential risk mitigation.

About This Role

As the Generalist, Workshops, you'll be the operational backbone of our residential workshops, which are pivotal in attracting and nurturing top talent to careers in AI safety and biosecurity. This role is highly impactful because you'll ensure every logistical detail runs seamlessly, allowing participants and guests to focus on the transformative content and networking that shapes their career trajectories.

💡 A Day in the Life

A typical day might involve coordinating with venues for an upcoming workshop, reviewing applications from prospective participants, and emailing guest speakers to confirm their travel arrangements. When on-site, you'll be the go-to person for logistics, ensuring everything from registration to session timing runs smoothly, and troubleshooting any issues that arise in real-time.

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🎯 Who Kairos Project Is Looking For

  • Proven experience in events or demanding operational roles, with a track record of managing complex logistics end-to-end.
  • Exceptional organizational skills and high agency, capable of independently driving multiple workstreams to completion.
  • Mission alignment with reducing catastrophic risks and a passion for talent development in AI safety and biosecurity.
  • Comfort with frequent travel (8-12 times yearly) and ability to adapt to dynamic on-site challenges.

📝 Tips for Applying to Kairos Project

1

Highlight specific examples of end-to-end event management, including outreach, venue coordination, and on-site problem-solving.

2

Demonstrate your ability to work autonomously and prioritize tasks in a fast-paced environment, using metrics or outcomes.

3

Show genuine interest in AI safety and biosecurity by mentioning relevant conferences, papers, or volunteer work in your application.

4

Tailor your resume to emphasize operational efficiency, attention to detail, and experience with high-profile stakeholder coordination.

5

In your cover letter, explicitly connect your personal values to the Kairos Project's mission, showing you're not just looking for any job but this one.

✉️ What to Emphasize in Your Cover Letter

['Your passion for reducing existential risks and how this role aligns with your career goals.', 'Concrete examples of logistics and event management that demonstrate your readiness to own operational workstreams.', 'Your ability to coordinate with high-profile individuals and ensure their experience is smooth and impactful.', 'Your flexibility and willingness to travel frequently, with examples of adapting to new environments.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Understand the core mission of the Kairos Project and its focus areas beyond nuclear weapons, including AI safety and biosecurity.
  • → Familiarize yourself with the key figures and organizations in AI safety and biosecurity, as they may be potential guests or partners.
  • → Look into past workshops (if any) or similar programs (e.g., MATS, SERI) to understand the format and goals.
  • → Review recent publications or statements from the Kairos Project to grasp their current initiatives and tone.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you managed a complex event with multiple stakeholders. What challenges arose and how did you overcome them?
2 How do you stay organized when handling multiple simultaneous projects? Provide an example.
3 Why are you interested in AI safety and biosecurity, and how does this role contribute to reducing catastrophic risks?
4 How would you handle a last-minute change in venue or a no-show speaker during a workshop?
5 What strategies would you use to attract and select talented applicants for the workshops?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application that doesn't address the specific mission or role requirements.
  • Underestimating the importance of travel and on-site work; if you're not comfortable with frequent trips, this role isn't for you.
  • Failing to demonstrate high agency and problem-solving skills; vague descriptions of responsibilities without concrete outcomes are a turn-off.

📅 Application Timeline

⏰ Deadline: September 25, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

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Good luck with your application to Kairos Project!

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