Application Guide

How to Apply for Exhibition and Sponsorship Manager

at The International Society on Thrombosis and Haemostasis

🏢 About The International Society on Thrombosis and Haemostasis

ISTH is a leading global medical-scientific organization focused on thrombotic and bleeding disorders, offering a unique opportunity to work at the intersection of science, education, and industry partnerships. As a remote-first organization with a worldwide impact, ISTH provides flexibility while allowing you to contribute to advancing patient care through major international congresses.

About This Role

This role is the operational backbone for ISTH's industry partner engagement, managing exhibition logistics and sponsorship fulfillment for global congresses and courses. You'll directly impact the success of educational programs by ensuring seamless experiences for pharma and device companies, while driving revenue and fostering long-term partnerships.

💡 A Day in the Life

You might start your day reviewing emails from exhibitors across time zones, then attend a virtual planning meeting for an upcoming congress. Afternoon could involve updating sponsorship fulfillment trackers, negotiating booth assignments, and preparing compliance documentation for a new sponsor package, all while coordinating with the events and finance teams.

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Interview Prep

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🎯 Who The International Society on Thrombosis and Haemostasis Is Looking For

  • Experienced in medical/scientific conference management with at least 5 years handling complex exhibition logistics and sponsorship programs.
  • Deeply familiar with pharma/device industry codes (IFPMA, PhRMA, AdvaMed) and CME compliance, able to navigate regulatory requirements confidently.
  • A strategic relationship builder who can serve as the key logistics contact for industry partners, balancing operational excellence with partnership development.
  • Analytically minded with budget management skills, capable of optimizing revenue streams and proposing creative solutions to enhance sponsor experiences.

📝 Tips for Applying to The International Society on Thrombosis and Haemostasis

1

Highlight specific experience with IFPMA, PhRMA, or AdvaMed codes in your resume and cover letter, using examples of compliance challenges you've handled.

2

Quantify your impact in previous roles, e.g., 'Managed 200+ exhibitors for a 5,000-attendee medical congress, increasing sponsorship revenue by 15%.'

3

Tailor your application to ISTH's focus on thrombosis and haemostasis—mention any familiarity with the field or express enthusiasm for learning about it.

4

Emphasize remote work experience and your ability to collaborate across time zones, as ISTH operates globally.

5

Include examples of creative solutions you've implemented for exhibitors or sponsors, such as virtual booth innovations or new sponsorship packages.

✉️ What to Emphasize in Your Cover Letter

['Your expertise in medical conference management and deep understanding of pharma compliance frameworks (IFPMA, PhRMA, AdvaMed).', "Your ability to build and maintain strong industry relationships, with examples of how you've supported sponsors and exhibitors.", "Your analytical skills in budget development and revenue optimization, showing how you've improved financial outcomes.", "Your enthusiasm for ISTH's mission and readiness to contribute to their global educational programs."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review ISTH's current and past congress programs to understand their scale, themes, and industry partner involvement.
  • → Familiarize yourself with ISTH's mission, recent publications, and key initiatives in thrombosis and haemostasis.
  • → Study ISTH's industry partner page and sponsorship opportunities to understand their current offerings and value proposition.
  • → Look into ISTH's remote work culture and any tools they use for collaboration (e.g., Slack, Zoom, project management software).
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How do you ensure compliance with pharma codes (e.g., IFPMA) when managing exhibition logistics and sponsorship activities?
2 Describe a time you had to resolve a conflict with an exhibitor or sponsor. How did you handle it?
3 How would you approach optimizing the sponsorship experience for a virtual or hybrid congress?
4 What strategies do you use to track and forecast exhibition revenue and expenses?
5 How do you prioritize tasks when managing multiple global events simultaneously?
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⚠️ Common Mistakes to Avoid

  • Failing to demonstrate specific knowledge of pharma/device industry codes—generic compliance talk won't suffice.
  • Overlooking the global nature of the role; avoid focusing only on US-based events or regulations.
  • Not addressing remote work readiness—be prepared to discuss your home office setup and time management strategies.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to The International Society on Thrombosis and Haemostasis!

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