Application Guide

How to Apply for Executive Assistant to the CEO

at greyparrot

🏢 About greyparrot

greyparrot is an AI-driven waste recognition company on a mission to make recycling more efficient and scalable, tackling one of the planet's toughest environmental challenges. As a remote-first, impact-driven startup, you'll work directly with the CEO to amplify her effectiveness in commercial and team-building activities, contributing to a cleaner planet.

About This Role

This part-time Executive Assistant role is the CEO's right hand, owning her calendar, inbox, and follow-throughs to free her for high-impact work. You'll triage daily structure, manage travel logistics, and ensure her time is weighted toward commercial/external activity and internal team support, making a tangible difference in a fast-growing climate tech company.

💡 A Day in the Life

Your day starts by reviewing the CEO's calendar and inbox, prioritizing emails that need her attention and drafting responses for others. You'll schedule meetings that align with her commercial goals, coordinate travel for an upcoming investor meeting, and update Notion with follow-throughs—all while proactively identifying what can be handled without her input. By end of day, you'll have freed her to focus on high-impact work, knowing nothing critical was missed.

🚀 Application Tools

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Interview Prep

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🎯 Who greyparrot Is Looking For

  • 4+ years as an EA to senior leaders, specifically including at least one Founder or CEO in a startup or high-growth environment.
  • Proven judgement to decide what reaches the CEO and confidence to act on it without constant direction.
  • Excellent written communicator who can draft crisp, professional emails and manage Slack/Notion fluently.
  • UK-based with flexibility to attend occasional in-person meetings at the London office.

📝 Tips for Applying to greyparrot

1

Highlight specific examples of managing a CEO's calendar to prioritize commercial and external activities over internal admin.

2

Demonstrate your judgement by including a brief example of a time you made a decision on behalf of a principal without escalation.

3

Show fluency in Notion and Slack by mentioning how you've used them to streamline workflows or communications.

4

Tailor your cover letter to greyparrot's mission—mention your interest in climate tech and AI for sustainability.

5

Since it's part-time, emphasize your ability to deliver high impact in limited hours and your flexibility for occasional London visits.

✉️ What to Emphasize in Your Cover Letter

['Your experience supporting a Founder or CEO, especially in a startup setting where priorities shift rapidly.', "Your ability to triage and protect the CEO's time for commercial and team-facing activities.", 'Your comfort with remote work and tools like Google Workspace, Slack, and Notion.', "Your genuine interest in greyparrot's mission to revolutionize recycling through AI."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read greyparrot's blog or press releases to understand their latest AI innovations and recycling partnerships.
  • → Familiarize yourself with the CEO's LinkedIn and any public talks to understand her communication style and priorities.
  • → Explore greyparrot's website to grasp their technology (e.g., how their AI recognizes waste) and their impact metrics.
  • → Look up recent news about the waste management and recycling industry to show industry awareness.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you had to decide whether to escalate an issue to the CEO or handle it yourself. What was the outcome?
2 How would you structure the CEO's week to ensure she spends 70% of her time on commercial/external activities?
3 Walk me through your process for managing a CEO's inbox—how do you prioritize and triage?
4 greyparrot is a remote team. How would you build trust and communication with the CEO remotely?
5 What would you do if the CEO's calendar conflicts with a high-priority internal team meeting and an external investor call?
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⚠️ Common Mistakes to Avoid

  • Don't submit a generic cover letter—failing to mention greyparrot's mission or the CEO's role will signal disinterest.
  • Avoid emphasizing administrative tasks like booking travel without linking them to strategic impact (e.g., enabling CEO to close deals).
  • Don't overlook the part-time aspect—ensure you clarify your availability and commitment to delivering results in fewer hours.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to greyparrot!

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