Application Guide
How to Apply for Executive Assistant
at Family Voices
🏢 About Family Voices
Family Voices is a national, family-led nonprofit dedicated to ensuring that families of children with special health care needs are at the center of healthcare decisions. As a mission-driven organization focused on social justice and health equity, working here means contributing to meaningful systemic change while being part of a supportive, virtual team.
About This Role
This Executive Assistant role provides high-level support to the Executive Director and Board, directly enabling the organization's advocacy and programmatic work. You'll manage critical logistics, communications, and administrative processes that keep a national remote team running smoothly, making you an essential backbone of the mission.
💡 A Day in the Life
A typical day might start by checking the Executive Director's calendar and email to prioritize urgent items, then preparing materials for an upcoming board committee call. You might spend the afternoon coordinating travel for a staff retreat, updating Salesforce with new contact data, and troubleshooting a video conferencing issue for a team meeting.
🚀 Application Tools
🎯 Who Family Voices Is Looking For
- Has 3+ years of administrative experience supporting senior leadership in a nonprofit or advocacy organization, ideally with exposure to board coordination.
- Is highly proficient with MS Office, teleconferencing tools (e.g., Zoom, Teams), and project tracking software; experience with Salesforce is a strong plus.
- Thrives in a fully remote environment, demonstrating exceptional organizational skills, proactive communication, and the ability to manage competing priorities independently.
- Shares a passion for health equity and family-centered care, with sensitivity to the needs of families of children with special health care needs.
📝 Tips for Applying to Family Voices
Tailor your resume to highlight experience with board support, calendar management for executives, and event planning—use specific examples of coordinating virtual meetings or large events.
In your cover letter, explicitly connect your administrative skills to the mission: mention how your work has supported advocacy or family-centered organizations.
Demonstrate remote work readiness by listing tools you've used (e.g., Zoom, Slack, Asana) and describing how you stay organized and accountable without in-person oversight.
If you have Salesforce experience, highlight it prominently; if not, mention willingness to learn or any similar CRM experience.
Research Family Voices' current initiatives (e.g., Family-to-Family Health Information Centers) and reference how you can support those goals in your application.
✉️ What to Emphasize in Your Cover Letter
["Express genuine alignment with Family Voices' mission of family-centered care and health equity for children with special needs.", 'Emphasize your experience providing senior-level administrative support, especially to executives and boards in a virtual setting.', "Showcase your ability to handle sensitive information with discretion and professionalism, as you'll interact with board members and families.", 'Highlight organizational skills with concrete examples, such as managing complex calendars, coordinating travel, or planning board meetings.']
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Explore the Family Voices website to understand their core programs, such as the Family-to-Family Health Information Centers and their policy advocacy work.
- → Read about the Executive Director and Board members to understand their backgrounds and priorities.
- → Familiarize yourself with the term 'CYSHCN' (children and youth with special health care needs) and the key issues facing these families.
- → Review recent news or blog posts from Family Voices to see current campaigns or challenges the organization is addressing.
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Submitting a generic cover letter that doesn't mention the mission or specific work of Family Voices.
- Failing to emphasize remote work experience or skills—this role is fully virtual, so demonstrating your ability to work independently is crucial.
- Overlooking the need for board liaison experience; if you lack it, address directly how you can adapt your skills to support board governance.
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!