Application Guide

How to Apply for Executive Assistant -Country Director- Kenya

at Living Water International

🏢 About Living Water International

Living Water International is a faith-driven nonprofit with a tangible mission: bringing safe water and sanitation to communities in need. With over 1,300 projects in Kenya alone, you'll join a team that combines operational excellence with deep community impact, working in a culture that values both results and compassion.

About This Role

As Executive Assistant to the Country Director, you'll be the linchpin ensuring the leader's time is maximized for strategic decisions, donor relations, and program oversight. Your work directly enables the expansion of clean water access across Kenya, making every meeting, trip, and report you coordinate a step toward transforming lives.

💡 A Day in the Life

Your day might start by reviewing the Country Director’s emails and updating their calendar with a donor call and a field visit briefing. Mid-morning, you’d prepare a board report draft, then coordinate logistics for an upcoming trip to a new project site. After lunch, you’d handle correspondence with partners and wrap up by planning the next week’s priorities.

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🎯 Who Living Water International Is Looking For

  • A proactive organizer who anticipates needs and manages a busy executive’s calendar with precision, balancing internal meetings, field visits, and donor calls.
  • A polished communicator skilled in drafting correspondence and reports for high-level stakeholders, including board members and international donors.
  • Tech-savvy with advanced Microsoft Office skills, especially in Outlook calendar management and PowerPoint for board presentations.
  • Comfortable in a fast-paced, mission-driven environment, with 2-3 years of experience supporting senior leadership in a non-profit or similar setting.

📝 Tips for Applying to Living Water International

1

Tailor your CV to highlight experience with calendar management and travel logistics, not just general admin duties.

2

In your cover letter, explicitly connect your organizational skills to the mission—e.g., how efficient scheduling frees the Country Director for field impact.

3

Mention any experience with donor relations or board support, as these are key responsibilities.

4

Use specific examples: e.g., 'Coordinated a 5-country field visit for a CEO, managing visas, itineraries, and stakeholder meetings.'

5

Research Living Water’s recent projects in Kenya and reference them to show genuine interest.

✉️ What to Emphasize in Your Cover Letter

['Your ability to manage complex calendars and travel in a fast-paced, multi-stakeholder environment.', 'Your alignment with the Christian mission and passion for water, sanitation, and community development.', 'Proven experience in report preparation and correspondence for senior leaders, especially with donors or boards.', 'Your proactive, problem-solving mindset—e.g., anticipating scheduling conflicts or streamlining communication.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review Living Water International’s website, especially the Kenya program page and recent annual reports.
  • → Look up their water projects in Kenya—understand the scale (1,300+ projects) and the communities served.
  • → Read about their Christian identity and how it shapes their operations and partnerships.
  • → Check their social media for recent events or initiatives the Country Director has led.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How do you prioritize competing demands on a leader’s time, especially with frequent field visits?
2 Describe a time you coordinated a high-stakes meeting or event for a senior executive.
3 How do you handle sensitive information, especially related to donors or board matters?
4 What experience do you have with Microsoft Outlook’s advanced features (e.g., shared calendars, scheduling assistant)?
5 Why are you drawn to Living Water’s mission, and how does your faith or values align with our work?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic cover letter that doesn’t mention the mission or Kenya-specific work.
  • Overlooking the faith aspect—failing to address alignment with a Christian organization.
  • Not demonstrating advanced calendar or travel management skills; vague descriptions like 'handled scheduling' won’t stand out.

📅 Application Timeline

⏰ Deadline: May 22, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Living Water International!

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