Application Guide

How to Apply for Executive and Operations Manager

at Pro-Democracy Campaign

🏢 About Pro-Democracy Campaign

The Pro-Democracy Campaign is a strategic funding initiative that channels resources to state-based organizations fighting for fair elections, voting rights, and democratic reforms. Working here means being part of a lean, high-impact team that directly supports grassroots movements across the US, making it ideal for those passionate about democracy and social justice.

About This Role

As the Executive and Operations Manager, you will be the backbone of the campaign's daily operations, managing the executive's calendar, streamlining grant processes, and coordinating fundraising efforts. This role is critical because your organizational skills directly enable the team to focus on strategic priorities and maximize their impact on pro-democracy work.

💡 A Day in the Life

A typical day might start with reviewing the executive's schedule and preparing briefing materials for upcoming donor calls. You'll then process grant invoices, update tracking spreadsheets, and coordinate with grantees on reporting deadlines. Afternoon tasks could include planning a virtual team meeting, reconciling expenses, and drafting communications for the fundraising team.

🚀 Application Tools

Generate Cover Letter

AI-powered, tailored for Pro-Democracy Campaign

Interview Prep

Practice questions for this role

🎯 Who Pro-Democracy Campaign Is Looking For

  • A seasoned nonprofit or campaign professional with 6-8 years of experience, demonstrating progressive responsibility in operations, grants management, or executive support.
  • A proactive problem-solver who thrives in a fast-paced, remote environment and can anticipate needs before they arise, especially around scheduling and deadline tracking.
  • An exceptional communicator with strong writing and listening skills, comfortable coordinating with donors, grantees, and team members across time zones.
  • Tech-savvy with Google Workspace expertise and a willingness to quickly learn new tools like CRM systems (e.g., Salesforce) or project management software (e.g., Asana).

📝 Tips for Applying to Pro-Democracy Campaign

1

In your resume, highlight specific examples of managing complex calendars, grant deadlines, or donor communications in a remote setting.

2

Tailor your cover letter to mention your commitment to pro-democracy work, not just your operational skills—show why you care about this mission.

3

Use numbers to quantify your impact, e.g., 'Managed 15+ grant cycles annually' or 'Coordinated 20+ donor meetings per quarter.'

4

Demonstrate systems thinking by describing a process improvement you implemented in a previous role, such as a new tracking system for expenses or grants.

5

Include a brief note in your application about your remote work setup and how you stay organized and connected without in-person oversight.

✉️ What to Emphasize in Your Cover Letter

['Emphasize your experience with grant management and expense reconciliation, as these are core to the role.', "Show your understanding of the pro-democracy landscape and why this campaign's approach—funding state-based organizations—is effective.", 'Highlight your ability to support multiple functions (admin, grants, fundraising) simultaneously without dropping the ball.', 'Mention your comfort with remote collaboration tools and your proactive communication style.']

Generate Cover Letter →

🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Research the current state of pro-democracy movements in key states like Wisconsin, Georgia, or Arizona to understand the campaign's focus.
  • → Look into the campaign's major funders or partners to get a sense of their network and donor base.
  • → Read recent news about voting rights legislation or gerrymandering cases to speak knowledgeably about the context.
  • → Explore the campaign's website or any public reports to understand their grantmaking strategy and impact metrics.
Visit Pro-Democracy Campaign's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How do you prioritize competing deadlines when managing an executive's calendar, grant reports, and donor meetings?
2 Describe a time you improved a process for tracking grant documentation or expenses. What was the outcome?
3 How would you handle a sensitive donor communication or a last-minute scheduling conflict?
4 What experience do you have with CRM systems or project management tools? How do you learn new software quickly?
5 Why are you passionate about pro-democracy work, and how does this role align with your values?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Don't submit a generic cover letter that doesn't mention democracy or the specific mission—this role requires genuine passion.
  • Avoid being vague about your remote work experience; clearly state how you've succeeded in a distributed team.
  • Don't overlook the importance of grants management experience—if you lack it, address how your skills transfer directly.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Pro-Democracy Campaign!

← Back to Job Listing Apply Now →