Application Guide

How to Apply for Copy of Accounts Payable Specialist

at Recycle Track Systems

🏢 About Recycle Track Systems

Recycle Track Systems (RTS) is a waste management technology company that uses smart, data-driven solutions to make waste and recycling more transparent and sustainable. Working there means contributing to environmental impact while being part of a fast-growing, mission-driven organization that values innovation and operational excellence.

About This Role

As an Accounts Payable Specialist at RTS, you'll manage the full lifecycle of a high volume of invoices in a fast-paced, hybrid environment. Your work ensures timely payments, accurate reconciliations, and strong vendor relationships, directly supporting RTS's ability to deliver reliable waste management services to clients.

💡 A Day in the Life

You'll start by reviewing and coding a batch of invoices, then reconcile vendor statements and resolve any discrepancies. Throughout the day, you'll communicate with vendors and internal teams, process payment runs, and ensure all transactions comply with company policies—all while maintaining accuracy in a high-volume environment.

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Interview Prep

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🎯 Who Recycle Track Systems Is Looking For

  • 3+ years of high-volume, full-cycle accounts payable experience, ideally in a fast-paced industry such as waste management, logistics, or tech-enabled services.
  • Strong proficiency with AP automation software (e.g., Bill.com, Coupa, SAP Concur) and ERP systems (e.g., NetSuite, Sage Intacct), plus advanced Excel skills (VLOOKUP, pivot tables).
  • Proven ability to reconcile vendor statements, resolve discrepancies, and maintain compliance with internal controls and accounting best practices.
  • Excellent communication and problem-solving skills to collaborate with vendors and internal teams, with a detail-oriented and deadline-driven mindset.

📝 Tips for Applying to Recycle Track Systems

1

Highlight specific experience with high-volume invoice processing (e.g., 'processed 500+ invoices monthly') and mention any AP automation tools you've used, as RTS likely values efficiency through technology.

2

Emphasize your ability to work in a hybrid environment and your familiarity with remote collaboration tools, since the role is based in Richmond, BC but hybrid.

3

Research RTS's sustainability mission and weave it into your application—show that you're excited about supporting a company that's making waste management smarter and greener.

4

Quantify your achievements in previous AP roles, such as reducing processing time, improving accuracy rates, or streamlining reconciliation processes.

5

If you have experience in a scaling or fast-paced company, highlight it—RTS is growing and needs someone who can adapt quickly and handle a high workload.

✉️ What to Emphasize in Your Cover Letter

['Your experience managing a high volume of invoices end-to-end, including processing, payment, and reconciliation, with specific metrics.', "Familiarity with AP automation and ERP systems, and how you've used technology to improve efficiency and accuracy.", 'Your ability to build and maintain strong vendor relationships while resolving discrepancies and ensuring compliance.', "Genuine interest in RTS's mission to optimize waste management through data-driven solutions, and how you can contribute to their financial operations."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore RTS's website and recent press releases to understand their technology platform, services, and growth trajectory in the waste management industry.
  • → Research common AP challenges in high-volume, fast-paced environments (e.g., waste management or logistics) to speak knowledgeably about the role's demands.
  • → Learn about the Richmond, BC area and the hybrid work model—be prepared to discuss how you manage remote work and on-site collaboration.
  • → Look up RTS's leadership team and company culture on LinkedIn to align your answers with their values during interviews.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk us through your process for handling a high volume of invoices while maintaining accuracy and meeting deadlines.
2 How do you handle a discrepancy between an invoice and a purchase order? Give a specific example.
3 What AP software and ERP systems are you proficient in, and how have you used them to streamline workflows?
4 Describe a time you improved an AP process or reduced errors. What was the outcome?
5 Why are you interested in working at RTS, and how do you see the AP role contributing to our mission?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic resume that doesn't highlight high-volume AP experience or specific software skills—tailor it to show you've handled similar workloads.
  • Failing to demonstrate attention to detail in your application (e.g., typos, incorrect company name), which is critical for an AP role.
  • Not researching RTS's mission or the waste management industry—showing a lack of interest in the company's purpose can be a dealbreaker.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Recycle Track Systems!

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