Application Guide

How to Apply for Controller & Director of Administration

at Aleph Beta

🏢 About Aleph Beta

Aleph Beta is a unique Torah education nonprofit that combines deep textual analysis with engaging multimedia content, serving over 12,000 paid subscribers. With a mission-driven team of ~30 across the U.S. and Israel, it offers a collaborative, remote-first culture where your work directly impacts Jewish education and community growth.

About This Role

As Controller & Director of Administration, you'll own the financial and administrative backbone of the organization, ensuring accuracy, efficiency, and reliability in all operations. This role is impactful because you'll directly support the mission by maintaining the infrastructure that allows the team to focus on creating transformative educational content.

💡 A Day in the Life

A typical day might start by reviewing the bookkeeper's work and approving transactions, then reconciling accounts and monitoring cash flow. You might spend time improving a financial process or preparing a report for management, and later coordinate with vendors or handle administrative tasks. Throughout the day, you'll collaborate via Slack or video calls with team members across time zones.

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Interview Prep

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🎯 Who Aleph Beta Is Looking For

  • Experienced in nonprofit accounting, with a deep understanding of fund accounting, grant tracking, and donor-restricted funds.
  • Highly organized and detail-oriented, with a track record of implementing and improving financial processes and internal controls.
  • A proactive problem-solver who takes ownership of issues and builds systems to prevent them, comfortable working independently in a remote setting.
  • Skilled in reviewing and overseeing the work of a bookkeeper, with strong knowledge of GAAP and monthly close procedures.

📝 Tips for Applying to Aleph Beta

1

Highlight your experience with nonprofit accounting and fund accounting specifically, using concrete examples of how you've managed restricted funds or grant reporting.

2

Showcase your process improvement mindset by describing a time you identified a financial or administrative inefficiency and implemented a solution.

3

Emphasize your remote work skills and ability to self-manage, as the role is fully remote with a distributed team.

4

Tailor your resume to include specific software you've used (e.g., QuickBooks, Bill.com, Expensify) and any experience with subscription-based revenue or donor databases.

5

In your cover letter, explicitly mention why Aleph Beta's mission resonates with you and how your values align with their educational approach.

✉️ What to Emphasize in Your Cover Letter

["Your passion for nonprofit missions and how your financial stewardship can directly support Aleph Beta's educational impact.", "Your experience with end-to-end accounting, including monthly close, reconciliations, and financial reporting, with examples of how you've ensured accuracy.", 'Your ability to oversee and collaborate with a remote bookkeeper, ensuring high-quality work and timely completion.', 'Your proactive approach to administrative management, such as improving vendor payment processes or organizing records.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review Aleph Beta's website and watch a few of their videos to understand their educational philosophy and content style.
  • → Look into their annual reports or financial statements (if available) to understand their funding sources and revenue streams.
  • → Check their blog or news section for recent updates or initiatives that might be relevant to the role.
  • → Research the team structure and culture by reading employee reviews on Glassdoor or LinkedIn.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you handle the monthly close process with a remote bookkeeper? Walk me through your typical approach.
2 Describe a time you discovered an accounting error or discrepancy. How did you resolve it and prevent it from recurring?
3 How do you prioritize multiple administrative tasks and deadlines, especially when working remotely?
4 What experience do you have with nonprofit fund accounting and donor-restricted funds? Can you provide an example?
5 How would you ensure compliance with financial policies and internal controls in a small nonprofit?
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⚠️ Common Mistakes to Avoid

  • Don't submit a generic cover letter that doesn't mention Aleph Beta or the specific responsibilities of this role.
  • Avoid overlooking the nonprofit aspect; emphasize your understanding of nonprofit accounting, not just corporate accounting.
  • Don't underestimate the administrative component; show you're excited about owning both finance and admin, not just the accounting side.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Aleph Beta!

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