Application Guide

How to Apply for Administrative Assistant

at Oregon Health Equity Alliance

🏢 About Oregon Health Equity Alliance

Oregon Health Equity Alliance (OHEA) is a people of color-led collaborative that centers racial justice in health equity work. Unlike traditional health organizations, OHEA explicitly works to dismantle white supremacy and uplift communities of color through policy and practice. Working here means contributing to a mission-driven team that values equity, partnership, and systemic change.

About This Role

As a part-time remote Administrative Assistant, you will provide critical behind-the-scenes support to OHEA’s leadership and staff, enabling them to focus on coalition building and advocacy. Your work in scheduling, event logistics, data management, and communications directly supports the organization’s ability to advance health equity for communities of color. This role is impactful because efficient administration amplifies the reach and effectiveness of OHEA’s racial justice initiatives.

💡 A Day in the Life

A typical day might start with checking emails and updating the team’s calendar, then attending a virtual meeting to take notes and track action items. You might spend an hour coordinating logistics for an upcoming coalition event, followed by updating a grant tracking spreadsheet or designing a simple Canva graphic for a social media post. The rest of the day could involve filing documents, responding to inquiries, and preparing follow-up communications for OHEA leadership.

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🎯 Who Oregon Health Equity Alliance Is Looking For

  • Has 3+ years of administrative experience, ideally in nonprofit or advocacy settings, with proven ability to handle scheduling, note-taking, and follow-ups.
  • Is highly proficient in Google Workspace, Microsoft Office, Zoom, and Canva, and can quickly learn new tools.
  • Brings at least 1 year of experience in social, racial, gender justice, and/or health equity work, with understanding of coalition dynamics and power analysis.
  • Demonstrates exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a remote, fast-paced environment.

📝 Tips for Applying to Oregon Health Equity Alliance

1

Tailor your resume to highlight administrative experience in social justice or health equity settings—use keywords like 'coalition building,' 'racial justice,' and 'community organizing.'

2

In your cover letter, explicitly connect your administrative skills to supporting OHEA’s mission of dismantling white supremacy, not just general office tasks.

3

Demonstrate proficiency in Canva by optionally including a link to a sample graphic or communication you’ve created.

4

Mention any experience with grant tracking or budget monitoring, as the role includes assisting with grant reporting and spenddown.

5

Since the role is remote, emphasize your self-motivation, time management, and experience with virtual collaboration tools like Slack or Asana.

✉️ What to Emphasize in Your Cover Letter

['Your alignment with OHEA’s values and commitment to racial justice and health equity.', 'Specific examples of administrative support you’ve provided in a social justice or coalition context.', 'Your technical skills with Google Workspace, Canva, and Zoom, and how they enable efficient remote work.', 'Your ability to handle sensitive information with discretion and contribute to a people of color-led organization.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review OHEA’s website and recent campaigns or policy priorities (e.g., health equity bills in Oregon).
  • → Read about OHEA’s founding story and its focus on centering people of color in health equity.
  • → Familiarize yourself with key terms like 'racial justice-informed health equity' and 'dismantling white supremacy.'
  • → Look at OHEA’s partner organizations and coalitions to understand their collaborative approach.
Visit Oregon Health Equity Alliance's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How your experience in racial justice or health equity informs your administrative work.
2 A time you managed complex scheduling or event logistics for a coalition or advocacy group.
3 How you prioritize tasks when supporting multiple staff members remotely.
4 Your experience with database management or data collection for grant reporting.
5 How you would approach communications (email, website) in a way that reflects OHEA’s mission.
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Submitting a generic cover letter that doesn’t mention racial justice or health equity—OHEA specifically seeks mission-aligned candidates.
  • Overlooking the part-time, remote nature—don’t apply if you need full-time hours or cannot work independently.
  • Failing to highlight your Canva or design skills—this is listed as a requirement, so show your proficiency.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Oregon Health Equity Alliance!

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