Application Guide

How to Apply for Team Coordinator

at The Flying Seagull Project

🏢 About The Flying Seagull Project

The Flying Seagull Project is a unique charity that uses circus, music, art, dance, and play to bring joy to children facing severe crises like poverty, war, isolation, and illness. Unlike traditional charities, they focus on laughter and play as essential tools for healing, working both in the UK and internationally to ensure no childhood passes without these experiences. Someone might want to work here because it combines creative, humanitarian work with a supportive, mission-driven team dedicated to making a tangible difference in children's lives.

About This Role

This Team Coordinator role involves managing calendars, bookings, and logistics for global projects, booking team travel and accommodation, and liaising with the Global Projects Coordinator to staff projects appropriately. It's impactful because it directly supports and nurtures international teams delivering joy to children in crisis, ensuring performers and volunteers can focus on their creative work while the coordinator handles essential operational and administrative tasks.

💡 A Day in the Life

A typical day might start with checking and updating team calendars for global projects, followed by coordinating travel bookings and accommodation for upcoming trips. Throughout the day, you'd liaise with the Global Projects Coordinator to ensure projects are staffed appropriately and provide administrative support to international performers and volunteers, all while working remotely with occasional meetings or travel.

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🎯 Who The Flying Seagull Project Is Looking For

  • Confident and creative with strong people management skills to engage, support, recognize, and retain international performers, volunteers, and core team members.
  • Experienced in administrative support, team coordination, and logistics management, particularly in a remote or global context.
  • Proactive and organized, able to handle varied tasks like managing team calendars, booking travel, and staffing projects efficiently.
  • Passionate about humanitarian or charity work, with an understanding of the importance of play and laughter in crisis situations.

📝 Tips for Applying to The Flying Seagull Project

1

Highlight any experience with remote team coordination or global logistics, as this role involves supporting international teams and occasional travel.

2

Emphasize your creative and confident approach, as the company values these traits for nurturing their teams and delivering joy to children.

3

Tailor your application to show how you've managed administrative tasks in a people-focused role, such as calendar management or travel booking.

4

Research The Flying Seagull Project's specific programs and mention how your skills align with their mission of using play and laughter in crisis settings.

5

Apply without delay, as the closing date is 27th February and interviews start rolling from 16th February—early applications may have an advantage.

✉️ What to Emphasize in Your Cover Letter

['Your experience in team coordination and administrative support, especially in remote or global contexts.', 'How your creative and confident personality aligns with nurturing international teams and supporting humanitarian work.', "Specific examples of managing logistics, such as travel booking or calendar management, that relate to the role's key responsibilities.", "Your passion for the charity's mission of bringing joy and play to children in crisis, and why you want to contribute to this cause."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore The Flying Seagull Project's website and social media to understand their specific programs, such as circus or music experiences for children.
  • → Look into their past projects in crisis areas to grasp the global scope and challenges of their work.
  • → Review any news articles or reports about their impact on children facing poverty, war, isolation, or illness.
  • → Familiarize yourself with their team structure, as the role reports to the Executive Director and involves coordination with the Global Projects Coordinator.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you manage team calendars and logistics for global projects in a remote setting?
2 Describe a time you coordinated travel and accommodation for a team, and how you handled any challenges.
3 How do you approach supporting and retaining volunteers or performers in a humanitarian context?
4 What strategies would you use to liaise effectively with the Global Projects Coordinator to staff projects appropriately?
5 Why are you passionate about The Flying Seagull Project's mission, and how does your experience align with their focus on play and laughter?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without tailoring it to the charity's mission or the specific responsibilities of team coordination and logistics.
  • Failing to demonstrate experience with remote work or global team management, as this is a key aspect of the role.
  • Overlooking the importance of creativity and confidence in the application, as these are highlighted traits for nurturing teams in a humanitarian context.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to The Flying Seagull Project !

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