Application Guide

How to Apply for Special Assistant to President and CEO

at Center for European Policy Analysis (CEPA)

🏢 About Center for European Policy Analysis (CEPA)

The Center for European Policy Analysis (CEPA) is a non-partisan think tank focused on strengthening transatlantic cooperation on defense, democracy, and security policy. What makes CEPA unique is its direct influence on policymakers through research and analysis, particularly regarding European security challenges and NATO. Someone might want to work here to contribute to shaping critical international policy at the highest levels while being part of a respected organization with direct access to senior government and military leaders.

About This Role

As Special Assistant to the President and CEO at CEPA, this role involves providing high-level administrative, research, and strategic support directly to the organization's top leadership. This position is impactful because you'll help manage the President/CEO's schedule, communications, and priorities, enabling them to focus on advancing CEPA's mission of influencing transatlantic policy. You'll serve as a key liaison between leadership and internal/external stakeholders, playing a crucial role in the organization's operational effectiveness.

💡 A Day in the Life

A typical day might begin with reviewing and prioritizing the President/CEO's schedule, preparing briefing materials for upcoming meetings with European diplomats or U.S. officials, and coordinating with CEPA's research teams on policy updates. Throughout the day, you'd manage communications, draft correspondence, help prepare for speaking engagements or media appearances, and ensure the President/CEO is prepared for all engagements while handling confidential information with discretion.

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🎯 Who Center for European Policy Analysis (CEPA) Is Looking For

  • Has 2-4 years of experience in executive support, policy research, or project management within think tanks, government, or international organizations
  • Demonstrates strong knowledge of European security policy, NATO operations, and transatlantic relations through academic background or professional experience
  • Possesses exceptional writing and communication skills with ability to draft correspondence, briefings, and research summaries for senior audiences
  • Exhibits discretion, professionalism, and ability to handle sensitive information in a fast-paced policy environment

📝 Tips for Applying to Center for European Policy Analysis (CEPA)

1

Highlight any experience with European policy research or transatlantic organizations in your resume - CEPA values substantive policy knowledge

2

Demonstrate understanding of CEPA's specific research focus areas (like NATO modernization or Baltic security) rather than just general think tank experience

3

Showcase your ability to manage executive calendars and communications in a remote/hybrid environment since this is a remote position

4

Include examples of handling sensitive information or working with high-level stakeholders in previous roles

5

Tailor your application to show how you can help the President/CEO be more effective in their external engagements and internal leadership

✉️ What to Emphasize in Your Cover Letter

["Your understanding of CEPA's specific policy focus areas and how your background aligns with their mission", 'Specific examples of supporting senior executives in policy or research environments', 'Your ability to manage competing priorities and anticipate needs in a fast-paced think tank setting', "How you can contribute to the President/CEO's effectiveness in both internal leadership and external representation"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → CEPA's recent publications and policy positions on specific issues like NATO expansion, Baltic security, or EU defense cooperation
  • → The President/CEO's recent speeches, articles, and public appearances to understand their priorities and communication style
  • → CEPA's organizational structure and key staff members to understand internal dynamics
  • → Recent transatlantic policy developments that CEPA has commented on or influenced

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you prioritize competing requests for the President/CEO's time from senior staff, board members, and external partners?
2 Describe your experience with research on European security policy and how you would support the President/CEO's policy engagements
3 How would you handle scheduling and coordinating high-level meetings with European officials or U.S. policymakers in different time zones?
4 What strategies would you use to manage confidential information and sensitive communications in this role?
5 How would you prepare the President/CEO for a speaking engagement at a NATO-related conference?
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⚠️ Common Mistakes to Avoid

  • Applying with generic think tank experience without demonstrating specific knowledge of European security policy
  • Failing to understand the confidential nature of working directly with the President/CEO in a policy organization
  • Not showing how you can add value beyond basic administrative tasks - this role requires policy awareness and strategic thinking

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Center for European Policy Analysis (CEPA)!

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