Application Guide

How to Apply for Senior Proposals Executive

at Kaluza

🏢 About Kaluza

Kaluza is a unique technology company focused exclusively on decarbonizing the energy sector through intelligent software platforms for energy suppliers. Unlike generic tech firms, Kaluza operates at the intersection of climate tech and B2B SaaS, offering the chance to directly impact the transition to clean energy. Working here means contributing to a mission-driven company that's tackling one of the world's most pressing challenges through innovative technology.

About This Role

As Senior Proposals Executive at Kaluza, you'll lead the entire proposal process for high-value opportunities that directly drive the company's growth and mission impact. This role is crucial because you'll translate complex technical solutions into compelling narratives that win strategic contracts with energy suppliers, directly enabling Kaluza's software to reach more customers and accelerate decarbonization. You'll serve as the central hub coordinating between sales, product, and engineering teams to craft persuasive, compliant proposals.

💡 A Day in the Life

Your day might start with reviewing an RFP for a major UK energy supplier, mapping requirements to Kaluza's software capabilities with the product team. You'd then coordinate with sales to understand the client's specific decarbonization challenges, draft response sections, and schedule review sessions with engineering SMEs. Throughout the day, you'd track progress against deadlines, ensure brand compliance, and edit contributions from various teams into a cohesive, persuasive narrative.

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🎯 Who Kaluza Is Looking For

  • A proposal management veteran with 5+ years experience managing complex RFP/RFI processes in B2B SaaS or technology sectors, particularly for enterprise software sales
  • Someone who combines technical aptitude (able to understand software platforms and energy sector terminology) with exceptional writing skills for both technical and executive audiences
  • A natural project manager who thrives under deadline pressure and can herd multiple stakeholders (sales, engineers, product managers) toward submission deadlines without micromanaging
  • A collaborative communicator who can extract key information from subject-matter experts and translate it into client-focused value propositions

📝 Tips for Applying to Kaluza

1

Quantify your proposal success metrics - include specific win rates, deal sizes, or process improvements you've achieved in previous roles, especially for software/technology proposals

2

Demonstrate your understanding of Kaluza's specific market by mentioning energy sector knowledge or experience with B2B SaaS proposals for enterprise software

3

Showcase your technical translation skills - provide a brief example of how you've explained complex technical concepts to non-technical audiences in previous proposals

4

Highlight your cross-functional coordination experience with specific examples of managing sales, engineering, and product teams through proposal cycles

5

Tailor your resume to emphasize both your writing/editing capabilities AND your project management/organizational skills - Kaluza needs someone who excels at both

✉️ What to Emphasize in Your Cover Letter

['Your experience managing end-to-end proposal processes for complex software/technology solutions, specifically mentioning RFP/RFI management', 'Examples of translating technical product information into compelling client-facing narratives that won business', 'Your approach to keeping cross-functional teams organized and focused during high-pressure proposal cycles', "Why you're specifically interested in Kaluza's mission to decarbonize energy and how your proposal skills can advance that goal"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Kaluza's specific software products and how they help energy suppliers with decarbonization (look beyond the general mission statement)
  • → The energy supplier market in the UK - who are Kaluza's likely customers and what challenges do they face in decarbonization
  • → Kaluza's parent company OVO Energy and how the relationship might impact proposal work
  • → Recent news about Kaluza's partnerships or client wins to understand their growth trajectory and proposal needs

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through your process for managing a complex RFP from receipt to submission, including how you coordinate with sales, product, and engineering teams
2 How would you approach explaining Kaluza's intelligent energy software platform to a utility company executive who isn't technically savvy?
3 Describe a time you had to manage competing priorities from multiple stakeholders during a proposal cycle and how you kept everyone on track
4 What strategies do you use to ensure proposal compliance while still making the content persuasive and client-focused?
5 How do you stay organized when managing multiple high-value proposals simultaneously with tight deadlines?
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⚠️ Common Mistakes to Avoid

  • Submitting generic proposal writing samples without demonstrating experience with technical/software content
  • Focusing only on writing skills without emphasizing project management and cross-functional coordination abilities
  • Showing no understanding of Kaluza's specific mission or the energy sector context - treating this like any generic tech proposal role

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Kaluza!

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