Application Guide

How to Apply for Senior Executive Assistant

at Origin Materials

🏢 About Origin Materials

Origin Materials is pioneering carbon-negative materials technology to replace fossil-based products, making it a leader in sustainable innovation. Working here means contributing directly to climate solutions while being part of a forward-thinking company that values environmental impact alongside business growth.

About This Role

This Senior Executive Assistant role provides strategic support to three VPs (Product Supply, Project Management, and Manufacturing) at Origin Materials, requiring coordination of complex schedules, travel, and confidential initiatives. The position is crucial for maintaining organizational efficiency across key operational areas while representing executives in a remote-first environment.

💡 A Day in the Life

A typical day involves coordinating across three executive calendars, prioritizing meeting requests from manufacturing, supply chain, and project management teams while preparing international travel arrangements. You might create dashboards in Quip to track key initiatives, submit expenses through Divvy, and manage confidential documents in Box - all while ensuring seamless remote collaboration across time zones.

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Interview Prep

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🎯 Who Origin Materials Is Looking For

  • Has 5+ years as a Senior Executive Assistant or 7+ years in a relevant role, with proven experience supporting multiple VPs simultaneously in a fast-paced environment
  • Demonstrates expert proficiency in Origin's specific tech stack: Google Workspace (Gmail, Calendar), Zoom, Quip, Box, NetSuite, Divvy, and Perk
  • Possesses exceptional organizational skills with the ability to autonomously manage competing priorities across three executive calendars and track key initiatives
  • Maintains professional discretion and communication skills suitable for representing carbon-negative materials leadership internally and externally

📝 Tips for Applying to Origin Materials

1

Highlight specific experience supporting multiple executives simultaneously, quantifying how you managed competing priorities (e.g., 'supported 3 VPs with 60+ weekly meetings')

2

Demonstrate familiarity with Origin's specific collaboration tools (Quip, Box, NetSuite, Divvy, Perk) in your resume - mention concrete achievements using these platforms

3

Emphasize remote work experience supporting executives, including how you maintained efficiency and communication across time zones

4

Connect your administrative experience to sustainability or manufacturing contexts, showing understanding of Origin's carbon-negative mission

5

Include examples of creating workflows/system documents that improved organizational efficiency, as this is explicitly mentioned in the job description

✉️ What to Emphasize in Your Cover Letter

["Explain how your experience supporting multiple VPs simultaneously prepared you for Origin's three-executive structure", 'Describe specific achievements using digital collaborative platforms (especially Quip, Box, NetSuite) to improve efficiency', 'Connect your administrative skills to supporting manufacturing, supply chain, or project management functions', 'Express genuine interest in carbon-negative materials and sustainable technology']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Study Origin's carbon-negative technology and specific products (like PET plastic alternatives) to understand what the VPs oversee
  • → Research the company's recent projects, partnerships, or funding rounds to understand current priorities
  • → Learn about the manufacturing and supply chain challenges in sustainable materials to appreciate the executives' responsibilities
  • → Explore how remote collaboration tools (like Quip and Box) are used in distributed companies supporting manufacturing operations

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your approach to managing conflicting priorities when three VPs need scheduling simultaneously
2 How have you used Quip, Box, or NetSuite to create reports/dashboards that improved executive decision-making?
3 What strategies do you use to maintain confidentiality while coordinating sensitive initiatives across multiple departments?
4 How would you handle scheduling international travel for executives in different time zones while ensuring meeting coverage?
5 Can you share an example where you developed a workflow document that significantly improved organizational efficiency?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without mentioning experience supporting multiple executives simultaneously
  • Failing to demonstrate proficiency with Origin's specific tech stack (Quip, Box, NetSuite, Divvy, Perk)
  • Not showing understanding of how executive support functions in a remote manufacturing/operations context

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Origin Materials!

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