Application Guide
How to Apply for Senior Administrative Associate, Reproductive Rights
at State Innovation Exchange
🏢 About State Innovation Exchange
The State Innovation Exchange (SiX) is unique as a progressive policy hub that directly supports state legislators in advancing impactful legislation, offering a rare opportunity to influence reproductive rights policy at the state level. Working here means contributing to tangible policy change rather than just advocacy, with a focus on equipping legislators with tools and resources to build progressive governing power.
About This Role
This Senior Administrative Associate role serves as the operational backbone for the Reproductive Rights team, managing everything from complex scheduling and budget tracking to producing the bi-weekly RFLC newsletter. The position is impactful because it enables the team to focus on policy strategy while ensuring smooth program implementation, accurate reporting to funders, and effective communication with legislators across states.
💡 A Day in the Life
A typical day might start with reviewing and prioritizing the Senior Director's calendar, coordinating travel for upcoming state legislator meetings, then transitioning to updating the Asana project board for team accountability. The afternoon could involve tracking reproductive rights bills in Quorum, designing graphics for the RFLC newsletter, and reconciling program expenses while preparing metrics for an upcoming funder report.
🚀 Application Tools
🎯 Who State Innovation Exchange Is Looking For
- Has 3+ years of administrative experience in progressive policy or advocacy settings, specifically using Asana for project management and Google Workspace for creating budget trackers and reporting dashboards
- Demonstrates proficiency with legislative tracking systems like Quorum for monitoring state bills and maintaining program data related to reproductive rights legislation
- Possesses experience with email platforms (EveryAction or Mailchimp) for newsletter distribution and graphic design skills for creating engaging RFLC newsletter content
- Shows meticulous attention to detail in expense reporting and budget tracking, with experience producing outcomes metrics for funder reports in reproductive rights or similar policy areas
📝 Tips for Applying to State Innovation Exchange
Highlight specific experience with Asana in managing cross-team projects, not just personal task lists, and provide examples of how you've used it for accountability systems
Demonstrate your Quorum or similar legislative tracking experience by mentioning specific state bills you've monitored or data you've tracked related to reproductive rights policy
Include concrete examples of budget tracking and expense reporting you've managed, especially for program budgets exceeding $100K, and mention any funder report metrics you've produced
Showcase your newsletter experience by describing your process for content collection, graphic design, and distribution through EveryAction or Mailchimp, including metrics like open rates if available
Tailor your resume to emphasize reproductive rights policy knowledge, even if from adjacent fields, and mention any experience supporting remote teams in progressive organizations
✉️ What to Emphasize in Your Cover Letter
["Explain your understanding of SiX's unique model of supporting state legislators directly and how administrative support enables their reproductive rights policy work", 'Detail specific experience with the required tech stack: Asana for project management, Google Workspace for reporting, Quorum for legislative tracking, and email platforms for newsletters', 'Describe your approach to managing complex calendars and travel for senior leadership while maintaining program operations and budget tracking accuracy', 'Share why reproductive rights policy at the state level specifically motivates you, referencing current state legislative landscapes if possible']
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Review SiX's recent reproductive rights policy resources and reports to understand their current state-level initiatives and legislative priorities
- → Study the RFLC (Reproductive Freedom Leadership Council) newsletter archive if available to understand its tone, content, and target audience of state legislators
- → Research current reproductive rights legislation in 3-5 key states to demonstrate understanding of the policy landscape SiX operates within
- → Explore SiX's organizational structure and how the Reproductive Rights team collaborates with other policy teams and state legislators
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Applying with generic administrative experience without demonstrating specific knowledge of progressive policy environments or reproductive rights issues
- Failing to address the specific tech requirements (Asana, Quorum, Google Workspace, EveryAction/Mailchimp) in your application materials
- Submitting a cover letter that doesn't reference SiX's unique model of supporting state legislators or show understanding of state-level policy work
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!
Ready to Apply?
Good luck with your application to State Innovation Exchange!