Proposals Executive

As Proposal Executive in a growing team, you'll have an exciting opportunity to help shape and embed processes. Supporting the Proposal Manager, your efforts will drive efficiency, improve quality, and deliver to the business a high performing proposals function where your contributions will be recognised.

Your key responsibilities will broadly include:

• Leading the end-to-end proposal response process for each assigned opportunity, including writing, editing, and coordinating responses to RFPs, RFIs, and other relevant sales support documents.
• Collaborating with cross-functional teams – including sales, pre-sales, product, and other business functions – to gather technical and commercial information and craft responses.
• Being a driving force in managing and maintaining the Loopio content library, working with SMEs to ensure content remains accurate and reliable, and taking ownership and content specialism of assigned sections.
• Leveraging new and evolving content to proactively create, refine, and update standard materials and other Commercial team documentation as may be required, driving team efficiency.
• Developing deep product knowledge over time, to translate complex information into clear, persuasive, and client-focused content.
• Ensuring compliance with proposal guidelines by reviewing submission requirements, tracking deadlines, and delivering polished, on-brand proposals consistently.

Kaluza helps energy companies overcome today's challenges while accelerating the shift to a clean, electrified future, making clean energy dependable, affordable and adaptive to everyday life.

Ideally you'll be...

• Extremely organised personally, and strong at keeping others focused and organised around a project, often in the face of competing priorities.
• An experienced and confident "starter-finisher" who'll thrive in a busy but supportive team, and take ownership to directly contribute to winning new business through top quality work.
• Resourceful, proactive, and enthusiastic about getting yourself up to speed on technical and company-specific content.

What will set you apart

• Proven experience in proposal management (preferably within the energy, SaaS, or technology sectors) with a solid understanding of RFP/RFI processes.
• Excellent project management and communication skills, and the confidence to collaborate effectively with subject-matter experts.
• Strong attention to detail, and the ability to maintain quality in a fast-paced environment.
• A flexible approach in the face of shifting priorities.
• A focus on continuous process improvement – and the ideas and energy to make it happen.
• Experience of SaaS sales is a plus.
• Proficiency – or the motivation to rapidly become proficient – with proposal management tools (we use Loopio) and Google Workspace for document creation and organisation.
• Fluency in Japanese would be of interest (but is not a key requirement).

• Pension Scheme
• Discretionary Bonus Scheme
• Private Medical Insurance + Virtual GP
• Life Assurance
• Access to Furthr - a Climate Action app
• Free Mortgage Advice and Eye Tests
• Perks at Work - access to thousands of retail discounts
• 5% Flex Fund to spend on the benefits you want most
• 26 days holiday
• Flexible bank holidays, giving you an additional 8 days which you can choose to take whenever you like
• Progressive leave policies with no qualifying service periods, including 26 weeks full pay if you have a new addition to your family
• Dedicated personal learning and home office budgets
• And more...

Kaluza is the Energy Intelligence Platform, turning energy complexity into seamless coordination. We help energy companies overcome today's challenges while accelerating the shift to a clean, electrified future.