Application Guide

How to Apply for Proposal Manager

at Swiftly, Inc

🏢 About Swiftly, Inc

Swiftly is the leading transit data platform that helps over 200 transit agencies across 12 countries improve on-time performance by up to 40% and increase passenger information accuracy by up to 50%. They're uniquely positioned at the intersection of technology and urban mobility, working directly with major transit agencies like LA Metro, MARTA, SEPTA, and MBTA to reduce urban emissions and boost ridership through data-driven solutions.

About This Role

As Proposal Manager at Swiftly, you'll own the end-to-end project management of all RFP, RFI, and RFQ responses, ensuring the right internal stakeholders contribute effectively to win new transit agency contracts. This role is crucial for driving Swiftly's expansion by securing partnerships with public transit agencies that directly impact urban mobility and sustainability goals.

💡 A Day in the Life

A typical day involves coordinating with sales teams on new RFP opportunities, managing proposal timelines and deliverables, facilitating content contributions from technical and subject matter experts, ensuring compliance with government proposal requirements, and refining win strategies for transit agency contracts. You'll be the central point ensuring all proposal components align with Swiftly's mission of improving urban mobility.

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Interview Prep

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🎯 Who Swiftly, Inc Is Looking For

  • Has 3+ years of proposal management experience specifically with government or public sector RFPs, preferably in transportation, infrastructure, or SaaS
  • Demonstrates expertise in managing complex proposal processes with multiple stakeholders under tight deadlines
  • Possesses strong understanding of transit agency operations or has worked with public transportation clients previously
  • Is located in the U.S., Ontario, or British Columbia (no visa sponsorship available) and comfortable with remote work

📝 Tips for Applying to Swiftly, Inc

1

Quantify your proposal win rate and specifically mention experience with government/public sector RFPs in your resume

2

Highlight any experience with transit, transportation, or urban mobility clients in your application materials

3

Demonstrate your understanding of Swiftly's impact by mentioning specific transit agencies they work with (LA Metro, MARTA, etc.)

4

Showcase your project management skills for complex, multi-stakeholder proposal processes with concrete examples

5

Address the remote work aspect by mentioning your experience with distributed teams and self-management

✉️ What to Emphasize in Your Cover Letter

['Your specific experience managing government/public sector RFPs and proposal processes', "How your background aligns with Swiftly's mission of improving transit efficiency and urban mobility", 'Examples of successful proposal wins that demonstrate your impact on business growth', 'Your ability to coordinate multiple stakeholders and manage complex proposal timelines']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Study Swiftly's current client list and understand their work with specific transit agencies mentioned (LA Metro, MARTA, etc.)
  • → Research the transit technology landscape and understand competitive positioning
  • → Learn about current challenges in public transportation that Swiftly addresses (on-time performance, ridership, emissions)
  • → Review Swiftly's impact metrics (40% on-time performance improvement, 50% accuracy increase) and understand how proposals contribute to these outcomes

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through your process for managing a complex RFP from intake to submission
2 How have you successfully coordinated between sales, technical, and executive teams on proposals?
3 What experience do you have with transit agencies or public sector clients?
4 How do you ensure proposal quality and compliance with government RFP requirements?
5 Describe a time you managed a proposal under an extremely tight deadline
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⚠️ Common Mistakes to Avoid

  • Applying without specific government/public sector RFP experience (this is not a generic proposal role)
  • Failing to address location requirements (must be in U.S., Ontario, or BC without visa sponsorship)
  • Using generic proposal management examples without transit/transportation context
  • Not demonstrating understanding of Swiftly's specific impact on transit agencies

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

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Good luck with your application to Swiftly, Inc!

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