Application Guide

How to Apply for Project Coordinator/Operations Assistant

at Axial Spondyloarthritis International Federation

🏢 About Axial Spondyloarthritis International Federation

The Axial Spondyloarthritis International Federation (ASIF) is a unique patient-led global organization dedicated to improving the lives of people with axial spondyloarthritis (axSpA). Working here means contributing directly to international research that shapes patient care worldwide, within a small, collaborative team that values diverse perspectives. You'd be joining an organization where your work directly impacts a specific patient community through meaningful global health initiatives.

About This Role

This hybrid role involves supporting an international online research study from ethics submissions through to global dissemination of findings, while also assisting with ASIF's broader operational needs like events and communications. You'll make a tangible impact by helping advance scientific understanding of axial spondyloarthritis and ensuring research reaches patients and clinicians worldwide. The position offers the unique opportunity to work at the intersection of patient advocacy, global health research, and nonprofit operations.

💡 A Day in the Life

A typical day might start with reviewing ethics documentation for a partner country's submission, then coordinating with the Project Manager about study recruitment timelines. You might spend the afternoon preparing communications for member organizations about study progress, followed by supporting logistics for an upcoming ASIF webinar. The role balances detailed research administration with broader organizational support, all while collaborating with international colleagues across time zones.

🚀 Application Tools

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Interview Prep

Practice questions for this role

🎯 Who Axial Spondyloarthritis International Federation Is Looking For

  • Has hands-on experience with research project coordination, particularly in healthcare, epidemiology, or patient-focused studies, with understanding of ethics submission processes
  • Demonstrates exceptional organizational skills for managing detailed documentation across international teams and time zones
  • Thrives in remote, independent work while actively collaborating with diverse global partners including patient organizations and scientific institutions
  • Shows genuine interest in axial spondyloarthritis or chronic disease advocacy and understands the dynamics of working in a small, mission-driven nonprofit

📝 Tips for Applying to Axial Spondyloarthritis International Federation

1

Explicitly mention any experience with research ethics submissions or IRB processes, as this is crucial for the study setup phase

2

Highlight specific examples of managing documentation for international projects, especially if involving multiple countries or languages

3

Demonstrate understanding of ASIF's patient-led model by referencing their website content or specific initiatives

4

Show how you've successfully split time between primary projects (70-80%) and secondary operational duties (20-30%) in previous roles

5

Include any experience with online research platforms or tools commonly used in healthcare studies

✉️ What to Emphasize in Your Cover Letter

['Your specific experience supporting healthcare or epidemiological research projects, with concrete examples', "How you've successfully worked remotely while maintaining clear communication with international collaborators", "Your understanding of ASIF's mission and why axial spondyloarthritis research matters to you personally or professionally", 'Examples of being proactive and solutions-focused in previous project coordination roles']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review ASIF's current research initiatives and publications on their website to understand their scientific priorities
  • → Learn about axial spondyloarthritis - symptoms, treatments, and patient challenges - to demonstrate genuine interest
  • → Study ASIF's member organizations map to understand their global network and partnership approach
  • → Look into their past events and communications to understand their operational style and audience

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your experience with research ethics submissions and navigating different countries' approval processes
2 How would you manage communication between scientific partners, patient organizations, and the project manager?
3 Tell us about a time you had to balance a primary project (70-80% of time) with secondary operational duties
4 What challenges have you faced working remotely on international projects, and how did you overcome them?
5 How would you help recruit participants for an online study about axial spondyloarthritis across different cultures?
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⚠️ Common Mistakes to Avoid

  • Applying with generic research experience without highlighting healthcare/epidemiology specifics or ethics process knowledge
  • Focusing only on the operations assistant aspect while neglecting the research project coordination requirements
  • Demonstrating poor understanding of remote work best practices or international collaboration challenges

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Axial Spondyloarthritis International Federation!

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