Programs & Operations Manager

The Many Brains Project | [email protected] Remote (U.S.-based. Eastern Time Zone Preferred) | Full-Time About The Many Brains Project The Many Brains Project is a nonprofit organization focused on advancing cognitive and behavioral science through scalable digital assessment tools, scientific infrastructure, and open research resources. We develop and support the TestMyBrain platform, including TestMyBrain cognitive assessments, public educational and research resources, and the TestMyBrain Digital Lab. Our work supports researchers, clinicians, educators, and organizations around the world through scientifically rigorous cognitive testing, large-scale behavioral data collection, and research collaboration. We also serve as the technology lead for major research initiatives, including the Open Measurement Network Initiative for Alzheimer's Disease and Related Dementias (OMNI ADRD) — a major project funded by the National Institutes of Health that spans 50 research teams across 25 sites nationwide, focused on developing the next generation of digital tools for early detection and monitoring of Alzheimer's disease and related dementias. Projects like OMNI ADRD depend on the kind of open, scalable infrastructure we specialize in building. We are mission-driven, collaborative, and deeply committed to rigorous science, long-term thinking, and meaningful real-world impact. We believe scientific infrastructure matters, and we are building tools that help advance research and improve understanding of human cognition and behavior. About the Role We are seeking a highly organized, adaptable, and proactive Programs & Operations Manager to help expand the organizational capacity of Many Brains. We are currently a small and growing team. As a result, every team member has meaningful ownership, significant autonomy, and opportunities to contribute across many aspects of the organization. We are actively expanding our team and organizational capacity, creating opportunities for individuals who enjoy helping shape systems, processes, and the future direction of a growing mission-driven organization. This role is ideal for someone who enjoys helping organizations function effectively, takes pride in solving a wide variety of problems, and wants to play a meaningful role in a small mission-driven team. Candidates may come from backgrounds such as nonprofit operations, program management, project management, research administration, startup operations, academic administration, partnership management, or related fields. As a small nonprofit organization, we rely on team members who are versatile and willing to contribute across a wide range of activities. No two weeks are exactly alike. One day you may be coordinating a custom research study, the next you may be updating website content, preparing materials for a conference, improving an internal workflow, assembling grant documentation, or helping solve an unexpected operational challenge. This role is designed for someone who finds that variety energizing, takes pride in helping organizations succeed, and is motivated by accomplishing meaningful work regardless of whether a task is strategic, operational, administrative, or logistical. The Programs & Operations Manager will work closely with organizational leadership and will play a central role in supporting researcher partnerships, developing research studies, public resource dissemination, organizational operations, and a variety of evolving organizational priorities. We are looking for someone who can independently own complex work, exercise sound judgment, identify what needs to happen next, and help ensure that important organizational priorities move forward without requiring detailed day-to-day direction. Our most successful team members combine initiative with humility. They are willing to lead projects, take responsibility for outcomes, and contribute wherever needed. No task is considered beneath anyone. Success in this role requires someone who is equally comfortable leading a new initiative, coordinating a complex research project, preparing Board materials, updating website content, organizing documentation, or handling routine administrative and logistical work. Successful candidates will be thoughtful, detail-oriented, resourceful, and comfortable working independently in a collaborative environment that values flexibility, communication, continuous improvement, and a strong team-first mindset. Who Thrives Here Successful team members at Many Brains tend to: Enjoy solving a wide variety of problems Take initiative without needing detailed instructions Value mission and impact over hierarchy and titles Adapt comfortably as priorities evolve Take ownership of outcomes rather than specific tasks Exercise good judgment when managing competing priorities Find satisfaction in helping a small organization succeed Are equally willing to tackle strategic projects and routine operational work Responsibilities Research Programs & Partnerships Manage research studies from initial inquiry through project completion Serve as a primary point of contact for external researchers and organizational partners Coordinate project timelines, deliverables, communications, and documentation across multiple stakeholders Monitor study progress and proactively identify potential issues or delays Support implementation of new research collaborations and organizational initiatives Public Resources & Communications Support dissemination and maintenance of public-facing educational and research resources Coordinate website updates, announcements, newsletters, and outreach materials Assist with conference preparation, presentations, and organizational communications Help ensure public-facing materials remain accurate, current, and accessible Operations & Organizational Support Develop, improve, and maintain internal systems, workflows, and operational documentation Help ensure organizational priorities and projects move forward effectively Support grant administration, reporting, and compliance activities Coordinate vendors, contractors, and external service providers as needed Assist with board and governance support activities Draft, review, and manage a variety of organizational documents and communications Help maintain organizational records, documentation, and administrative systems Identify operational challenges and propose practical solutions Contribute to organizational initiatives and special projects as needs evolve In Your First Year, You May: Become the primary coordinator for custom research studies and external researcher relationships Improve project tracking, documentation, and communication systems across the organization Expand and streamline dissemination of Many Brains educational and research resources Develop new operational processes that reduce administrative burden on leadership Support grant reporting, compliance tracking, and administration activities Assist with preparation of Board materials, meeting logistics, and governance support activities Improve organizational systems, documentation, and workflows Coordinate conference, partnership, and outreach activities Identify opportunities to improve efficiency, communication, and collaboration across the organization Take ownership of additional organizational functions aligned with your strengths, interests, and organizational needs Qualifications Bachelor's degree or equivalent combination of education and relevant professional experience 4+ years of relevant professional experience in program management, operations, research administration, nonprofit management, project management, or a related field At least 2 years of experience independently owning complex projects, programs, or workstreams from planning through completion Demonstrated experience simultaneously managing multiple projects or workstreams with competing priorities and deadlines Demonstrated experience serving as a primary point of contact for external stakeholders, such as clients, researchers, partners, collaborators, or similar groups Demonstrated experience creating, redesigning, or substantially improving an organizational system, workflow, or process Excellent professional written and verbal communication skills Exceptional organizational skills and attention to detail Ability to work independently, exercise sound judgment, and identify what needs to happen without detailed day-to-day direction Strong problem-solving skills and a proactive approach to identifying and addressing challenges Comfort working across diverse responsibilities and adapting to changing priorities Willingness to contribute across both high-level and routine administrative, operational, and logistical responsibilities in support of organizational goals Nice to Have Experience supporting academic researchers or research programs Familiarity with federally-funded and/or grant-funded projects Experience managing external partnerships or client-facing projects Experience with project management and collaboration tools Experience developing operational workflows and standard operating procedures Familiarity with cognitive science, behavioral science, education, or health research environments

The Many Brains Project | [email protected] Remote (U.S.-based. Eastern Time Zone Preferred) | Full-Time About The Many Brains Project The Many Brains Project is a nonprofit organization focused on advancing cognitive and behavioral science through scalable digital assessment tools, scientific infrastructure, and open research resources. We develop and support the TestMyBrain platform, including TestMyBrain cognitive assessments, public educational and research resources, and the TestMyBrain Digital Lab. Our work supports researchers, clinicians, educators, and organizations around the world through scientifically rigorous cognitive testing, large-scale behavioral data collection, and research collaboration. We also serve as the technology lead for major research initiatives, including the Open Measurement Network Initiative for Alzheimer's Disease and Related Dementias (OMNI ADRD) — a major project funded by the National Institutes of Health that spans 50 research teams across 25 sites nationwide, focused on developing the next generation of digital tools for early detection and monitoring of Alzheimer's disease and related dementias. Projects like OMNI ADRD depend on the kind of open, scalable infrastructure we specialize in building. We are mission-driven, collaborative, and deeply committed to rigorous science, long-term thinking, and meaningful real-world impact. We believe scientific infrastructure matters, and we are building tools that help advance research and improve understanding of human cognition and behavior. About the Role We are seeking a highly organized, adaptable, and proactive Programs & Operations Manager to help expand the organizational capacity of Many Brains. We are currently a small and growing team. As a result, every team member has meaningful ownership, significant autonomy, and opportunities to contribute across many aspects of the organization. We are actively expanding our team and organizational capacity, creating opportunities for individuals who enjoy helping shape systems, processes, and the future direction of a growing mission-driven organization. This role is ideal for someone who enjoys helping organizations function effectively, takes pride in solving a wide variety of problems, and wants to play a meaningful role in a small mission-driven team. Candidates may come from backgrounds such as nonprofit operations, program management, project management, research administration, startup operations, academic administration, partnership management, or related fields. As a small nonprofit organization, we rely on team members who are versatile and willing to contribute across a wide range of activities. No two weeks are exactly alike. One day you may be coordinating a custom research study, the next you may be updating website content, preparing materials for a conference, improving an internal workflow, assembling grant documentation, or helping solve an unexpected operational challenge. This role is designed for someone who finds that variety energizing, takes pride in helping organizations succeed, and is motivated by accomplishing meaningful work regardless of whether a task is strategic, operational, administrative, or logistical. The Programs & Operations Manager will work closely with organizational leadership and will play a central role in supporting researcher partnerships, developing research studies, public resource dissemination, organizational operations, and a variety of evolving organizational priorities. We are looking for someone who can independently own complex work, exercise sound judgment, identify what needs to happen next, and help ensure that important organizational priorities move forward without requiring detailed day-to-day direction. Our most successful team members combine initiative with humility. They are willing to lead projects, take responsibility for outcomes, and contribute wherever needed. No task is considered beneath anyone. Success in this role requires someone who is equally comfortable leading a new initiative, coordinating a complex research project, preparing Board materials, updating website content, organizing documentation, or handling routine administrative and logistical work. Successful candidates will be thoughtful, detail-oriented, resourceful, and comfortable working independently in a collaborative environment that values flexibility, communication, continuous improvement, and a strong team-first mindset. Who Thrives Here Successful team members at Many Brains tend to: Enjoy solving a wide variety of problems Take initiative without needing detailed instructions Value mission and impact over hierarchy and titles Adapt comfortably as priorities evolve Take ownership of outcomes rather than specific tasks Exercise good judgment when managing competing priorities Find satisfaction in helping a small organization succeed Are equally willing to tackle strategic projects and routine operational work Responsibilities Research Programs & Partnerships Manage research studies from initial inquiry through project completion Serve as a primary point of contact for external researchers and organizational partners Coordinate project timelines, deliverables, communications, and documentation across multiple stakeholders Monitor study progress and proactively identify potential issues or delays Support implementation of new research collaborations and organizational initiatives Public Resources & Communications Support dissemination and maintenance of public-facing educational and research resources Coordinate website updates, announcements, newsletters, and outreach materials Assist with conference preparation, presentations, and organizational communications Help ensure public-facing materials remain accurate, current, and accessible Operations & Organizational Support Develop, improve, and maintain internal systems, workflows, and operational documentation Help ensure organizational priorities and projects move forward effectively Support grant administration, reporting, and compliance activities Coordinate vendors, contractors, and external service providers as needed Assist with board and governance support activities Draft, review, and manage a variety of organizational documents and communications Help maintain organizational records, documentation, and administrative systems Identify operational challenges and propose practical solutions Contribute to organizational initiatives and special projects as needs evolve In Your First Year, You May: Become the primary coordinator for custom research studies and external researcher relationships Improve project tracking, documentation, and communication systems across the organization Expand and streamline dissemination of Many Brains educational and research resources Develop new operational processes that reduce administrative burden on leadership Support grant reporting, compliance tracking, and administration activities Assist with preparation of Board materials, meeting logistics, and governance support activities Improve organizational systems, documentation, and workflows Coordinate conference, partnership, and outreach activities Identify opportunities to improve efficiency, communication, and collaboration across the organization Take ownership of additional organizational functions aligned with your strengths, interests, and organizational needs Qualifications Bachelor's degree or equivalent combination of education and relevant professional experience 4+ years of relevant professional experience in program management, operations, research administration, nonprofit management, project management, or a related field At least 2 years of experience independently owning complex projects, programs, or workstreams from planning through completion Demonstrated experience simultaneously managing multiple projects or workstreams with competing priorities and deadlines Demonstrated experience serving as a primary point of contact for external stakeholders, such as clients, researchers, partners, collaborators, or similar groups Demonstrated experience creating, redesigning, or substantially improving an organizational system, workflow, or process Excellent professional written and verbal communication skills Exceptional organizational skills and attention to detail Ability to work independently, exercise sound judgment, and identify what needs to happen without detailed day-to-day direction Strong problem-solving skills and a proactive approach to identifying and addressing challenges Comfort working across diverse responsibilities and adapting to changing priorities Willingness to contribute across both high-level and routine administrative, operational, and logistical responsibilities in support of organizational goals Nice to Have Experience supporting academic researchers or research programs Familiarity with federally-funded and/or grant-funded projects Experience managing external partnerships or client-facing projects Experience with project management and collaboration tools Experience developing operational workflows and standard operating procedures Familiarity with cognitive science, behavioral science, education, or health research environments