Application Guide

How to Apply for Program Coordinator (UX-focused)

at Constellation

🏢 About Constellation

Constellation is unique in its mission-driven focus on AI safety, specifically supporting researchers and organizations working to ensure transformative AI development benefits humanity. Unlike general tech companies, they concentrate on convening and program effectiveness within this niche, high-impact field. Someone might want to work here to contribute directly to shaping the future of AI governance and safety while collaborating with leading experts.

About This Role

This Program Coordinator role is UX-focused, involving direct engagement with AI safety researchers and policymakers to understand their needs and optimize their experience within Constellation's programs. You'll be designing and refining member journeys—from onboarding to community engagement—while planning technical workshops and educational events. The role is impactful because you'll directly influence how critical AI safety work is supported and facilitated.

💡 A Day in the Life

A typical day might start with reviewing feedback from recent member surveys, then conducting a user interview with an AI safety researcher to understand their workshop needs. You'd spend time mapping out improvements to the onboarding flow based on insights, followed by coordinating logistics for an upcoming policymaker education session. The day would blend direct member engagement, experience design work, and practical event planning—all focused on supporting Constellation's community.

🚀 Application Tools

Generate Cover Letter

AI-powered, tailored for Constellation

Interview Prep

Practice questions for this role

🎯 Who Constellation Is Looking For

  • Has experience conducting user interviews and gathering feedback in a research or community context, ideally with technical or academic stakeholders
  • Demonstrates ability to design user-centered experiences or programs, with examples of improving onboarding flows, engagement approaches, or event planning
  • Shows genuine interest in AI safety/ethics and understanding of the unique challenges faced by researchers and policymakers in this field
  • Is comfortable working remotely while building strong relationships with members through various touchpoints

📝 Tips for Applying to Constellation

1

Highlight specific experience with UX methods (interviews, surveys, observation) applied to program or community contexts, not just product design

2

Demonstrate understanding of AI safety landscape by mentioning relevant organizations, researchers, or challenges Constellation might address

3

Include concrete examples of designing end-to-end experiences, especially for onboarding or community engagement in remote settings

4

Show how you've gathered and acted on feedback from diverse stakeholders (e.g., researchers vs. policymakers)

5

Emphasize event planning experience that balances technical depth (AI workshops) with accessibility (policymaker sessions)

✉️ What to Emphasize in Your Cover Letter

['Your approach to understanding user needs in complex, technical domains like AI safety', 'Specific examples of designing or improving program experiences based on feedback', "How your skills in UX and coordination align with Constellation's mission of supporting AI safety work", 'Experience facilitating events or workshops for specialized audiences']

Generate Cover Letter →

🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Constellation's specific programs or events (look for past workshops or convenings they've hosted)
  • → Key AI safety organizations and researchers they might collaborate with (e.g., Anthropic, OpenAI's safety team, academic groups)
  • → Current debates or challenges in AI safety and governance to understand member contexts
  • → Their approach to remote community building and program delivery

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your process for conducting user interviews with AI researchers and translating insights into program improvements
2 How would you design an onboarding flow for new members joining Constellation's community remotely?
3 What metrics or feedback would you use to measure the effectiveness of community engagement approaches?
4 How would you plan a technical workshop for AI safety researchers versus an educational session for policymakers?
5 What challenges do you anticipate in understanding the needs of AI safety researchers, and how would you address them?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Applying with generic UX/product design experience without showing relevance to program coordination or community management
  • Failing to demonstrate any knowledge or interest in AI safety, ethics, or policy
  • Focusing only on event planning without connecting it to member experience design and feedback loops

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Constellation!

← Back to Job Listing Apply Now →