Program Coordinator (Temporary), Aspen Ideas: Health

Event and Speaker Management Responsibilities:

• Prepare Aspen Ideas: Health speaker invitations and correspondence, tailor invitations to individual speakers, research speaker contact information, and follow-up on invitations.
• Coordinate calls with speakers and editorial team, create and track speaker registration materials, and gather all speaker collateral (headshots, bios, contact information, etc.).
• Manage speaker database, ensure information is up-to-date, generate weekly speaker lists and demographic reports, and communicate with speakers regarding logistical details before and during the event.
• Manage all speaker copyright and license agreements, coordinate and schedule speakers for book signings, and create and manage post-event thank you letters, surveys, and reporting efforts.

Administrative Responsibilities:

• Program billing as appropriate, scheduling of calls as needed, attending speaker and team calls, reporting on speaker data, and other administrative tasks assigned by Managing Director.

This role supports Aspen Ideas: Health, which presents cutting-edge content on health and medicine through a global lens, featuring world-leading doers, thinkers, and visionaries to address critical health challenges.

• Bachelor’s or advanced degree in public health, political science, environmental studies, journalism, nursing, medicine, education, or a related field required.
• Demonstrated interest in health, health policy, medicine, and/or international public health, with support for and knowledge of Aspen Ideas: Health.
• Excellent writing and communications skills with keen attention to detail, highly organized, ability to work independently and manage multiple priorities, thrives under pressure and firm deadlines, excels in fast-paced environments.
• Previous high-level experience with event management/execution, professionalism, initiative, responsiveness, respect and value diversity, desire to work in a team and actively contribute in all team meetings.

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave. The annualized salary range for this role is $56,000 - $64,000 a year.

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society, driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world.