Application Guide

How to Apply for Program Coordinator

at GitLab Foundation

🏢 About GitLab Foundation

The GitLab Foundation is unique as a philanthropic organization that leverages strategic grantmaking to create measurable social impact, operating with the innovative, remote-first culture of its namesake tech company. Working here offers the opportunity to contribute to meaningful change while being part of a forward-thinking organization that values transparency and results-driven philanthropy.

About This Role

This Program Coordinator role involves managing the entire grant lifecycle from application processing to deadline tracking while serving as the primary contact for grantees and providing administrative support to the Chief Program & Partnership Officer. The position is impactful because it ensures smooth program operations that directly enable the Foundation to achieve its mission of measurable change in communities served.

💡 A Day in the Life

A typical day might involve reviewing new grant applications in the morning, coordinating with grantees about upcoming reporting deadlines, updating program documentation, and scheduling meetings for the Chief Program Officer. You'd likely balance proactive program tracking with responsive administrative support while ensuring all stakeholders have clear guidance and timely information.

🚀 Application Tools

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Interview Prep

Practice questions for this role

🎯 Who GitLab Foundation Is Looking For

  • Has 5+ years of nonprofit operations experience with demonstrated ability to manage complex grant cycles and stakeholder communications
  • Is exceptionally organized with proven systems for tracking multiple deadlines, deliverables, and documentation simultaneously
  • Can anticipate needs proactively while balancing direct grantee support with executive administrative duties
  • Communicates complex grant requirements clearly to diverse stakeholders while maintaining meticulous records

📝 Tips for Applying to GitLab Foundation

1

Highlight specific experience managing grant lifecycles in nonprofit settings, quantifying the number of grants or size of programs you've coordinated

2

Demonstrate your remote work proficiency by mentioning tools you use for virtual collaboration and self-directed time management

3

Show familiarity with GitLab Foundation's existing grant partners by referencing specific initiatives from their website

4

Provide concrete examples of how you've improved program coordination processes in previous roles

5

Emphasize your ability to balance strategic program support with detailed administrative tasks in a single role

✉️ What to Emphasize in Your Cover Letter

['Your experience with end-to-end grant management and specific tools/methods for tracking deliverables', 'Examples of clear communication with diverse stakeholders (grantees, executives, team members)', "How you've successfully supported senior leadership while maintaining program operations", "Why the Foundation's focus on measurable impact resonates with your professional values"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review the Foundation's current grant partners and initiatives listed on their website
  • → Understand GitLab's company values and how they might influence the Foundation's culture
  • → Research the Chief Program & Partnership Officer's background and professional focus areas
  • → Explore how the Foundation measures impact and what 'measurable change' means in their context
Visit GitLab Foundation's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk us through your process for managing a grant from application to completion, including how you track deadlines
2 Describe a time you had to communicate complex requirements to a grantee who was struggling to understand them
3 How do you prioritize tasks when supporting executive leadership while managing ongoing program coordination?
4 What systems have you implemented to improve program documentation and workflow management?
5 How would you handle a situation where multiple grant reports were due simultaneously while the Chief Program Officer needed scheduling support?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Applying with generic nonprofit experience without specific grant management or program coordination examples
  • Failing to demonstrate remote work discipline and self-direction in your application materials
  • Overemphasizing either administrative support or program management while neglecting the balance required for this hybrid role

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to GitLab Foundation!

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