Application Guide

How to Apply for Program Assistant

at Moxie Fund

🏢 About Moxie Fund

The Moxie Fund is unique as a non-partisan philanthropic fund taking a holistic approach to defending U.S. democracy through strategic grantmaking, convening diverse stakeholders, and focusing on three core strategies: defending civil society, protecting elections, and ensuring accountability for assaults on rule of law. Someone might want to work here to contribute to meaningful democracy defense work while developing operational skills in a mission-driven environment that values racial and social equity.

About This Role

This Program Assistant role involves coordinating logistics for democracy-focused meetings and convenings, supporting grant and contract management for grantees working on democracy defense, and maintaining shared systems while partnering with IT consultants. The role is impactful because it directly enables the Moxie Fund's grantmaking and convening work that strengthens U.S. democracy through strategic philanthropy.

💡 A Day in the Life

A typical day might involve coordinating logistics for an upcoming virtual strategy session with democracy organizations, updating grant tracking systems for new applications, troubleshooting tech issues with IT consultants, and preparing materials for donor meetings. You'd balance calendar management for multiple team members while ensuring smooth communication between grantees, contractors, and internal stakeholders.

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🎯 Who Moxie Fund Is Looking For

  • Has 2-4 years of administrative/operations experience in nonprofit, philanthropy, or democracy-related organizations
  • Demonstrates specific commitment to strengthening democracy with racial and social equity focus through previous work or volunteer experience
  • Possesses proven ability to manage multiple priorities like event coordination, grant tracking, and system maintenance simultaneously
  • Shows comfort communicating with diverse stakeholders including donors, grantees, and external partners in writing and verbally

📝 Tips for Applying to Moxie Fund

1

Highlight specific experience with grant management systems or processes, as this is explicitly mentioned in the job description

2

Demonstrate your commitment to democracy work by mentioning specific organizations, movements, or initiatives you've supported related to civil society, elections, or rule of law

3

Include concrete examples of coordinating multi-stakeholder meetings or convenings, especially in remote/virtual settings

4

Show how you've partnered with IT consultants or managed tech needs in previous roles, as this is a specific responsibility

5

Quantify your organizational achievements (e.g., 'managed calendar for 50+ annual events' or 'tracked 100+ grant applications')

✉️ What to Emphasize in Your Cover Letter

["Your specific commitment to democracy defense and how it aligns with Moxie Fund's three core strategies", 'Examples of managing multiple administrative priorities simultaneously in previous roles', 'Experience coordinating logistics for meetings/convenings with diverse stakeholders', "How you've supported racial and social equity in your previous work or volunteer activities"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Moxie Fund's three core strategies (defense of civil society, protection of elections, accountability for assaults on rule of law) and recent initiatives
  • → The fund's non-partisan approach and how it navigates political polarization in democracy work
  • → Current grantees or partners mentioned in their public materials
  • → Their convening and guidance work for philanthropy in democracy defense

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you coordinate a virtual convening for 50+ democracy organizations across different time zones?
2 Describe your experience with grant management processes and tracking systems
3 How do you prioritize when managing calendars for multiple team members while also tracking grant applications?
4 Tell us about a time you had to communicate difficult information to grantees or partners
5 How have you demonstrated commitment to racial and social equity in your previous work?
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⚠️ Common Mistakes to Avoid

  • Generic statements about democracy without connecting to Moxie Fund's specific three-strategy approach
  • Failing to demonstrate remote work discipline and self-management skills
  • Overlooking the racial and social equity component when discussing democracy commitment
  • Not providing specific examples of administrative/organizational achievements

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

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Good luck with your application to Moxie Fund!

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