Application Guide
How to Apply for Personal Assistant, AIXI Labs and Principles of Intelligence
at AIXI Labs
🏢 About AIXI Labs
AIXI Labs is a nonprofit AI safety research organization focused on algorithmic information theoretic foundations of AI agents. What makes this company unique is its deep commitment to ensuring safe and beneficial AI development through rigorous mathematical and theoretical research. Working here means contributing to a mission with high societal impact while being part of a small, dedicated team of researchers and staff.
About This Role
As a Personal Assistant, you will directly support the Executive Director and research director, enabling them to focus on high-impact research by handling communications, travel, and operational logistics. Your role is critical in ensuring smooth day-to-day operations across multiple time zones, allowing the team to collaborate effectively on AI safety research.
💡 A Day in the Life
A typical day might start by checking emails and updating the Executive Director's calendar across time zones, then researching visa requirements for an upcoming conference. You might draft an internal announcement for a new team member, coordinate flight bookings for the research director's travel, and end the day by compiling a briefing document for the next day's meetings.
🚀 Application Tools
🎯 Who AIXI Labs Is Looking For
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📝 Tips for Applying to AIXI Labs
1. Highlight any experience with AI or tech nonprofits in your resume, even if indirect, to show alignment with the mission.
2. In your cover letter, mention specific AI safety concepts you understand (e.g., alignment, AGI risk) to demonstrate genuine interest.
3. Provide concrete examples of travel coordination across multiple time zones, including how you handled logistical challenges.
4. Showcase your writing skills by attaching a writing sample that is professional and concise, such as a memo or announcement.
5. Tailor your application to emphasize your ability to work independently and communicate asynchronously, as the team is remote.
6. If you have experience with visas or international logistics, be sure to detail it clearly.
7. Use the application to demonstrate your research skills by mentioning any relevant background research on AIXI Labs or its founders.
✉️ What to Emphasize in Your Cover Letter
- Emphasize your passion for AI safety and why you support the nonprofit's mission. - Highlight specific experience with executive support, especially in research or academic settings. - Demonstrate your ability to handle confidential information with discretion. - Show your adaptability to changing priorities and ability to coordinate complex travel itineraries.
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → 1. Read about Marcus Hutter's work on AIXI and the principles of intelligence to understand the lab's theoretical foundations.
- → 2. Familiarize yourself with the nonprofit's published papers and blog posts on AI safety.
- → 3. Learn about the organizational structure and current team members via LinkedIn or the company website.
- → 4. Understand the broader AI safety landscape and where AIXI Labs fits in (e.g., alignment, interpretability, etc.).
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- 1. Submitting a generic cover letter that doesn't mention AI safety or the specific research focus of AIXI Labs.
- 2. Overlooking the need for remote work experience—failing to demonstrate self-discipline and asynchronous communication skills.
- 3. Not providing examples of handling multiple executives' schedules or complex travel logistics.
📅 Application Timeline
⏰ Deadline: July 19, 2026
We recommend applying at least a few days early to avoid last-minute technical issues.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!