Payroll, Tax and Compliance Administrator

Job Description

Payroll Orchestration & Scalability (50%)

• Precision Execution: Manage end-to-end, multi-state payroll (semi-monthly) including commissions, complex bonuses, and gross-ups with 100% accuracy.
• System Integrity: Oversee all deductions, from 401(k) contributions and loans to health & welfare and garnishments.
• Process Evolution: Actively audit and refine workflows to ensure our payroll engine is scalable as we continue to grow.
• Year-End Mastery: Lead the charge on monthly, quarterly, and year-end reporting, ensuring seamless W-2 distribution.

Tax, Compliance & Audit Leadership (35%)

• Jurisdictional Expert: Own the Rippling tax engine; manage state and local tax registrations and resolve any jurisdictional notices with speed and authority.
• Regulatory Guardian: Monitor federal and state tax changes, ensuring Rippling's automated workflows and "recipes" are correctly configured to stay ahead of FLSA and statutory shifts.
• Financial Collaboration: Work hand-in-hand with the Finance team on accounting reconciliations and compliance items.
• Audit Defense: Lead company audits for Payroll, 401(k), and Workers' Comp, ensuring we remain a "gold standard" organization.

401(k) Advocacy & Financial Wellness (15%)

• Plan Administration: Act as the primary touchpoint for employees regarding 401(k) loans, rollovers, and discrepancies.
• Wellness Architect: Develop and execute a comprehensive Financial Wellness Plan to empower our employees to build long-term wealth.
• Fiduciary Participation: Serve as a key voice on the Company’s Fiduciary Committee.

This role supports RoadRunner's mission to accelerate the road to Zero Waste by ensuring accurate payroll and compliance, which helps maintain a motivated team dedicated to sustainable waste operations and customer value.

• The Multi-State Pro: You have 5+ years of "battle-tested" experience in complex payroll tax and compliance.
• The Analytical Sleuth: You don't just see numbers; you see patterns. You have a knack for catching discrepancies before they become issues.
• Ambiguity Specialist: You thrive in fast-paced environments and can make sound, compliant decisions even when the "whole picture" is still coming into focus.
• Employee Advocate: You provide high-touch customer service, translating complex tax or payroll jargon into clear, empathetic communication.
• Tech-Savvy: You navigate HRIS systems and Excel with ease and are always looking for ways to use technology to work smarter.

• Pay Rate: $75k - $95k annually (Exempt / Full-Time)
• Annual Bonus: 5%
• Working Hours: Monday through Friday from 8:30 am – 5:30 pm EST or CST time zone
• Travel Required: 0%
• Company culture emphasizes Trust, Humility, Passion, Embracing Challenge, and Caring Personally

RoadRunner's mission is to accelerate the road to Zero Waste while providing maximum value for customers and communities through efficient, cost-effective, and sustainable waste operations, leveraging technology and innovation to modernize the waste industry.